Overview
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Do you have experience of working in an HR Assistant/Admin capacity? Do you have any recruitment experience? The Diocese of Sheffield is on a journey of transformation. After significant consultation, we are now delivering an ambitious plan for growth. We are seeking to appoint an HR Support Officer (HRSO) to join our central team and help continue the transition of our culture; developing the people who serve and supporting the leaders of change.
The HRSO will work on-site at our head office with another HRSO colleague, reporting to the HR Manager. This role will be a valuable part of a collaborative team on a significant change journey to realise our vision for the whole people of God to be released and equipped to play their part in the whole mission of God. The HR function continues to develop with the aim of offering an enhanced service to internal colleagues, clergy and PCCs.
Employment details
* Part-Time, 24 hours per week
* Fixed-Term contract (31/12/2028), with potential for renewal up to 2031 as part of grant funding from National Church
* Working Pattern - Monday to Thursday, 9:00 am – 3:30 pm (flexibility negotiable, but Monday working is essential)
* Salary £28,840 FTE (£19,776 Pro-rata)
* 10% employer contribution to pension
* Generous Holiday Entitlement
* Based at Diocesan Church House in Rotherham
Main purpose
MAIN PURPOSE OF THE ROLE
To support and model the best practice and professional HR function at Church House to meet the needs of the wider Diocese of Sheffield. This role will support the HR Manager in a wide range of tasks, and ensure effective HR administration support and HR systems are developed and maintained.
This is a post funded by a grant from the National Church currently up to the end of 2028. There will be further opportunity to review and extend the role if further funding is available, with the expectation that this could continue until 2031. Regular reviews will take place.
MAIN DUTIES AND RESPONSIBILITIES
* Both HRSO posts will offer cover and support during peak busy times and over annual leave etc.
* Work with the HR Manager and appropriate line manager(s) to have administration oversight for recruitment and onboarding of new employees or changes within teams and departments.
* Monitor the recruitment inbox via Outlook and ensure appropriate responses and timetables are adhered to for external and internal appointments.
* Support line managers with practical arrangements for all recruitment and onboarding, referencing HR checklists for each post to ensure consistency and track recruitment timetables and needs.
* Issue contracts of employment as directed by the HR Manager and follow up recruitment paperwork (references, right to work evidence, payroll forms, etc.).
* Ensure every new starter has a welcome pack and is set up with arrangements, including probation and induction plans and recording onboarding training; report lapses or challenges to the HR Manager.
* Set up quarterly welcome events for new staff in liaison with Communications and Learning & Development.
* Ensure accurate data and recording for reporting purposes; set up staff on the Access People HR system and invite them to join, input working pattern and holiday allowances.
* Maintain accurate personnel records in accordance with GDPR.
* Be involved in one-off HR projects as required (e.g., engagement surveys, training).
* Assist the HR Manager with policy and procedure reviews annually.
* Comply with all standards, policies and procedures of the diocese (safeguarding, health and safety, GDPR, confidentiality and equal opportunities).
* Keep up to date with developments in area of work; participate in performance management and appraisal/personal development reviews; engage in training and CPD activities.
* May be required to work outside normal office hours including occasional weekends, subject to time off in lieu.
This role description provides a guide and is not exhaustive. It may be amended over time in consultation with the post holder to meet the needs of the Diocese.
Person Specification: HR Support Officer
Qualifications/Training
* A good standard of literacy including English and Maths at GCSE
* Experience of working in a recruitment environment
Knowledge
* Good IT skills
* Event arrangements, diary management, note taking, room bookings
* Employee engagement initiatives and surveys
Experience
* Customer service approach or contributing to HR services in a small to medium-sized organisation
* Charity or church sector experience and understanding
Technical/Applied Skills
* Use of guidance to draft bespoke policies and contracts
* Comfortable with technology for communication, databases and Microsoft Office
* Some experience of a faith community would be helpful
* Safeguarding / safer recruitment in practice
Personal
* Curious and eager to learn
* Able to take delegations of tasks and direction
* Respect for diversity and equality
* Calm with attention to detail
* Ability to maintain boundaries between work and personal life
Notes
* Seniority level: Entry level
* Employment type: Part-time
* Job function: Human Resources
* Industries: Technology, Information and Internet
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