EQUANS are looking for a Technical Administrator working on behalf of our Dudley LIFT contract in Dudley. This role would be a permanent full-time role working 25 hours per week. On offer is a competitive salary and benefits package.
General Overview:
An opportunity has arisen within the Dudley Lift contract and support the Oxford lift Portfolio for a Technical Admin post to support the Project Delivery Team. The individual will be responsible for all administration duties associated with the Project Delivery Team. Must be focused on customer care with a can do attitude and the flexibility and adaptability to be a team member in a changing business environment.
Fundamental aspects of the role include document control, project reports, commercial and financial data monitoring, procurement and purchasing.
Impact:
The successful candidate will be responsible for the day-to-day up keep and monitoring of scheduled works against programme. It will require regular communication with Client representatives and sub-contractors alongside the pricing and planning of small works and variations.
Monitoring the performance of sub-contractors will be key to ensuring the success of the works and to enforce EQUANSs Zero Harm culture. Co-ordinating invitations, CDM compliance and preparing tenders will also form key objectives.
Complexity: Successful candidates must be able to:
Provide the overall key administration management to the contract
Proficient IT skills; with the ability to use various computer packages confidently, including SAP, Maximo, Excel and Word.
Provide support where necessary across various DIL/OIL contracts, ensuring relevant documentation and financial information is at hand for customer meetings/reports.
Distribution of PPMs to the Maintenance teams and pursue completion of such works
Responsible for reviewing the Contract Deliverables Schedule, the Performance Parameter Schedule and generating and reviewing the Helpdesk Report to determine compliance on a monthly basis.
Maintain adequate records of Planned/Reactive Remedial Works
Liaising with suppliers and sub-contractors, chasing outstanding invoices for completed works.
Collates programmed maintenance-related data to inform the development of each Schedule of Programmed Maintenance, each quarterly review and each monthly invoice.
Preparation of monthly applications, detailing contract spend on breakdown works and extra to contract works.
Raising of Purchase Orders and Ensure invoices are received and Goods Receipting in the appropriate manner using COUPA
To work with EQUANS SHEQ team to ensure compliance with all Health and Safety & CDM regulations and obligations and to assist with entering Near Miss, Safety Observations and Accidents on the portal.
Providing technical support to the CM on technical matters
Assist in Project tenders
Ability to multi-task and manage own workload in a growing organisation
To manage all OH&S related to Project
To produce billing information
Approval/payment of suppliers
Prepare spreadsheets showing current progress of various processes and spends (Trackers)
Submission of costs within contract guidelines
Any other reasonable duties to support the CM and Ops Manager in delivering the LIFTS contracts
Qualifications or Required Experience:
Establish and maintain good supplier relations to ensure effective delivery and quality of Installations
Experience in document control is highly desirable
Excellent IT skills with Microsoft applications and other in house IT Management systems (Maximo, SAP and Coupa)
Excellent communication and customer service skills
Strong interpersonal, facilitation and presentation skills
Demonstrate good time management skills, working to deadlines and adhering to set procedures.
Needs to be versatile and adaptive
Credible experience within a general administrative position
Excellent organisational skills
Ability to communicate effectively and fluently
Full UK Driving License
Willingness to learn & develop
What can we offer you?
On offer is a competitive salary and benefits package, which includes;
24 days annual leave increasing to 25 after 1 years service(+ public holidays)
Life Cover equivalent to 1.5 timesannual salary
Employee discount shopping schemes on major brands and retailers
Gym membership discounts
Cycle to work scheme
Holiday purchase scheme
2 corporate social responsibility days per year
Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
Attractive Employee Referral Rewards Scheme
Access to our growing employee networks including WiE (Women in EQUANS), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network
24/7 Employee Assistance Program and access to mental wellbeing app
Who are we?
EQUANSis a world leader in energy services with nearly, employees working in more than 50 countries, with an annual turnover of over 17 billion euros.
In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.
EQUANS 13, UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.
EQUANS is a Bouygues group company.
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What's next?
If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.
At Equans were committed to delivering a culture where everyones voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans youll find a welcoming and open workplace where youre supported and encouraged to be your true self at work. Youll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young ProfessionalsNetwork) and our Disability Network.
For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.
The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers