We are looking for an Administrative Assistant to join a small but busy private practice. In this role you would be carrying out routine administrative tasks within a private medical clinic setting.
Full Time Hours ; Monday -Friday, 10-6pm -London Bridge Clinic location.
On-site clinic working due to patient / clinic safety needs
Responsibilities include;
* Liaising with patients on a daily basis (telephone / email / in-person)
* Diary Management; booking appointments, meetings - taking pre-payments, confirming appointments including managing telemedicine links.
* Registering new patients, dealing with referrals from professionals,
* Preparing files for clinic, filing (electronic / paper)
* Maintaining clinical management system (MidexPro, Carebit)
* Generating prescriptions for signature (E-software)
* Invoicing (Healthcode, PMI billing portals)
* Taking payments in advance (Online terminals/Card machine)
* Banking reconciliations (Xero)
* Handling Telephone / Email queries (Outlook)
* Meet & Greet / Reception duties as required
What experience you'll need:
* Willing to work in a fast-paced environment
* Being able to work under pressure
* Confidence talking on the telephone
* Previous Administration / Secretarial experience (desirable)
* Accounting experience (desirable)
* Psychiatric / Mental Health experience (an advantage)
* Have the ability to organise, plan and prioritise time effectively
* Strong Administration / customer service skills
* Audit, Governance & Regulatory experience (an advantage)
It is important to note that we already have a main secretary who will be performing the majority of the duties. We are currently looking for an assistant/ second secretary to help with the workload.
Job Type: Full-time
Pay: £25,000.00-£30,000.00 per year
Work Location: In person