Our client has an immediate start for a talented, friendly and enthusiastic individual to join them – initially on a 3 month fixed term contract.
You will be working as a Team Assistant within a Litigation team based in Bedford. If you have previous experience working as a Legal Secretary or a Secretary or Team Assistant this role could be exactly what you’re looking for!
What will your responsibilities be?
• Dealing with the administrative aspects of the matter from file opening to file closing to include all compliance, file organisation and record keeping, billing, key dates, write offs, credit control matters, payment requests, archiving.
• Transcribing dictation.
• Scanning and allocating post. Notifying lawyers of all incoming communications.
• Management of outgoing paper-based post.
• Management of electronic documents sent from and to external parties, ensuring documents are downloaded.
• Management of document release requests.
• Keeping lawyers up to date on the progress of a task(s), communicating always to manage expectations and meet all deadlines.
• Extensive diary and inbox management for lawyers.
• Assist with office management duties when needed which will include stationery ordering, printing, copying and reception cover during absences.
• Taking reception overflow calls and covering for other Team Assistants when absent.
• Undertake Department Specific duties where applicable
Does your previous experience include:
• Experience working within a Legal environment
• Strong IT skills including Microsoft Office
Do you have the following personal skills?
• Excellent attention to detail, organisational and communication skills
• Great time management skills
• Self-motivated, outgoing and proactive
• Calm under pressure
Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so