1. All administration requirements for the maintenance of the Health & Safety Management System folder.
1. Lead for Waste Management and waste audits (temporary/subject to review)
1. Collation of H&S incidents from Datix reports. Trends, near misses, etc.
1. Redirecting of general enquiries that are sent to the Health and Safety Officer, to members of the health and safety team as required.
1. To deal with telephone queries, directing calls to the appropriate H&S person, taking messages or dealing with the enquiry in a professional and efficient manner.
1. Updating local health and safety arrangements / policies as required and distributing throughout the facility.
1. Maintenance of Hospital Wide Action Plan spread sheet, and follow up on outstanding actions as directed by the Health and Safety officer.
1. Administration of the Health &Safety Flash alerts, responding to central health and safety team within the time frame of 7 days and collation of departmental responses.
1. Health & Safety Training - records administrator; assist with course registration, issuing certificates as required.
1. Advise the Health and Safety Officer if actions or risk assessments are not being managed in a timely manner.
1. Take minutes and distribute minutes of all Health and Safety meetings. Including, Water, Fire, Waste management and Safety Representatives meetings.
1. Assisting the Health and Safety Officer in the conducting of quarterly hospital wide health and safety monitoring inspections.
1. Assisting the Health and Safety Officer in ensuring that there are adequate induction health and safety training arrangements (including first day fire safety instruction) in place for staff employed at, or routinely working at the facility, and other staff working at the location. This will include agency staff, consultants and staff employed by consultants.
1. Coordinating or arranging safety training and monitoring training % of mandatory eLearning health and safety related training.
1. Assisting with health and safety questions that arise from internal audits and visits by external enforcement agencies.
1. Additional specific tasks maybe required as directed by the Health & Safety Officer.