Role
Executive Assistant
Location
Milton Keynes
Duration
12 Month FTC
Working Hours
Monday to Friday (9am – 5pm)
Salary
From £45,000 plus an excellent benefits package
Benefits
* Hybrid working
* Eligibility to annual bonus scheme
* 25 days annual leave plus bank holidays
* Competitive pension
* 4x basic salary life assurance
Responsibilities
* Coordinate all key meetings for the Managing Director, working closely with their Direct Reports and ensuring seamless scheduling, preparation, and follow‑up across the Commercial office.
* Assist in the creating of agendas for relevant meetings.
* Be the liaison between the Managing Director and the Leadership team members.
* Identify and share best practices, as well as following up on decided actions.
* Coordinate and attend meetings and where necessary, minute and share action points.
* Proactively manage the Managing Directors calendar, ensuring prioritisation of critical meetings, efficient scheduling, and forward‑planning.
* Oversee all travel arrangements, itineraries, and logistics.
* Prepare documents for signature, circulating meeting packs and materials as required.
* Oversee and manage the Managing Directors inbox, reviewing emails, identifying priorities, responding where appropriate, and ensuring timely follow‑up on actions, deadlines and key communications.
* Act as a trusted point of contact for colleagues across the global functions and regions, providing guidance, clarity, and support where necessary.
* Build strong working relationships across Traton Group, Scania Financial Services, Scania GB and other Group functions to support collaboration, information exchange and timely decision‑making.
* Liaise with internal and external stakeholders, ensuring messages are communicated clearly, accurately and in line with Scania’s values
* Prepare briefing papers and material to support strategic meetings and initiatives
About you
* Organised – a forward thinker, who has a proven track record working in fast paced environments with efficiency.
* Excellent communicator – both verbally and in writing, pro‑actively communicating with internal and external stakeholders.
* Able to prioritise – an understanding of business needs, effectively ensuring that the right tasks are prioritised at the right time.
* Manage expectations – pro‑actively manage the expectations of those around you, gatekeeping your line managers diary and time.
* Integrity driven – working in an environment with access to confidential information, you take pride in operating with integrity, being a trusted advisor and upholding the companies core values.
Closing date
04.06.26
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