OFFICE MANAGER FOR GIBRALTAR We are seeking a highly organised and proactive Office Manager to oversee the day-to-day running of the office while supporting operational, HR, finance, and administrative functions across the business. This is a varied and hands-on role suited to someone who thrives in a fast-paced environment, enjoys taking ownership, and can confidently manage multiple priorities. The successful candidate will play a key role in ensuring smooth office operations, supporting staff and management, and contributing to the ongoing development of operational and financial processes. As a small office of c25 people the applicant will be a vital member of our team. Key Responsibilities Office & Operations Management Manage the smooth day-to-day operation of the office environment Coordinate office facilities, suppliers, contractors, and service providers Liaise with local suppliers Maintain office systems, supplies, equipment, and operational procedures Support health & safety compliance and office security processes Organise internal meetings, travel arrangements, and team logistics Drive continuous improvements in office administration and operational efficiency HR, Payroll & Staff Support Coordinate onboarding and induction processes for new employees Liaise with Government Employment Departments and relevant agencies Support internal HR administration and employee records management Assist with payroll preparation and monthly payroll coordination Maintain confidential employee documentation and compliance records Support staff wellbeing initiatives and internal communications Company Secretarial & Compliance Manage company secretarial responsibilities and statutory filings Prepare and file annual returns with the relevant governing bodies Process director appointment and resignation forms Maintain company records and corporate documentation Ensure compliance with relevant company regulations and administrative requirements Finance & Resource Planning Support Assist with budgeting, cost tracking, and resource planning activities Support finance administration including purchase orders, invoices, and expense management Help monitor operational costs and supplier budgets Work closely with management teams to support financial planning and reporting Marketing & Events Support Provide administrative support for marketing initiatives and campaigns Assist in coordinating company events, client meetings, and internal functions Support branding, communications, and promotional activities where required Liaise with external vendors and venues for events and corporate activities Skills & Experience Required Strong organisational and multitasking skills Excellent communication and interpersonal skills Strong attention to detail and problem-solving ability Proficiency in Microsoft Office and office management systems Ability to handle confidential information professionally Self-motivated with the ability to work independently and as part of a team Desirable Previous experience in an Office Manager, Operations Coordinator, or similar role Experience supporting HR, payroll, or finance administration Knowledge of Companies House filings and company secretarial duties preferred Experience supporting budgeting or finance processes Familiarity with procurement or supplier management Experience in event coordination or marketing administration Interest in developing into a broader operations or finance role Your input Onboarding staff, liaising with the Government Employment Department, internal HR and payroll Company secretarial duties eg filing the annual return to companies house, director appointment forms etc Ensuring the office runs smoothly including liaising with local suppliers and the UK procurement and security teams Supporting marketing and events Supporting the team on budgets and resource planning with a view to developing them into having a finance role too Proud member of the Disability Confident employer scheme Disability Confident About Disability Confident A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident .