This role could be a good fit if you have strong experience in executive or office support, are confident managing complex diaries and priorities, and are comfortable drafting clear, professional correspondence
You will thrive if you are highly organised, detail-focused and able to balance multiple tasks while building effective relationships and handling sensitive information with discretion
Proven experience in Executive Assistant or Office Management roles, supporting senior stakeholders
Advanced IT skills, including strong working knowledge of Microsoft Office and SharePoint
Experience managing complex calendars, priorities and competing demands
Strong written and verbal communication skills, including the ability to draft clear and professional correspondence
Highly organised with strong planning and project management skills, and confident working with people at all levels and in a highly matrixed organisation
What the job involves
Wellcome’s Infectious Disease team is dedicated to tackling some of the world’s most pressing health challenges
The team focuses on two critical threats: drug-resistant infections and diseases impacted by environmental change, such as arboviruses and waterborne illnesses
Through partnerships, advocacy and evidence-based action, we work to ensure research translates into equitable, accessible solutions for those who need them most
We are looking for an Executive Assistant (EA) to join our team and support the Infectious Disease (ID) Director who is passionate about infectious diseases and global health or with an interest this area
You will provide high-quality, proactive executive assistance to the Infectious Disease Director, helping them to operate effectively while working collaboratively across Wellcome and with external partners to ensure the team’s priorities are delivered seamlessly in a matrix setup
You will provide high-quality, proactive executive support to the Infectious Disease Director, helping them to operate effectively while working collaboratively across Wellcome and with external partners to ensure the team’s priorities are delivered seamlessly
Provide proactive executive support to the Infectious Disease Director, including preparing high-quality briefings, correspondence, presentations and key documents
Manage complex diaries, inboxes and priorities, ensuring the Director is well-prepared for meetings, visits and engagements
Coordinate and organise internal and external meetings, including senior leadership and governance forums, and support the preparation of papers for Executive Board and Board of Governors submissions
Support the smooth running of the office by managing travel, expenses, invoices, and day-to-day administrative activities
Work collaboratively with colleagues across Wellcome and within the wider administrative community to provide cover, share best practice and respond flexibly to changing business needs
Contribute to an inclusive, compliant and well-managed environment by following organisational policies, supporting cost control, and helping to embed efficient and effective ways of working
