Overview
We are seeking an experienced CAFM Manager to lead the administration, development, and optimisation of a Computer Aided Facilities Management (CAFM) system across a portfolio of Mechanical & Electrical (M&E) contracts. This role is responsible for ensuring the accuracy and integrity of asset data, the effective delivery of Planned Preventive Maintenance (PPM) schedules, statutory compliance monitoring, and the production of high-quality management information (MI). The CAFM Manager will play a key role in supporting operational performance, regulatory compliance, and strategic decision-making through reliable data insights, system governance, and continuous improvement.
Responsibilities
* Asset & Data Management
o Oversee the upload, validation, and maintenance of asset registers within the CAFM system
o Ensure all asset data is accurate, complete, and compliant with contractual and statutory requirements
o Maintain asset hierarchies, locations, attributes, and statutory classifications
o Manage bulk data imports and lead data cleansing initiatives
o Support contract mobilisation and demobilisation from a CAFM perspective
* Planned Preventive Maintenance (PPM) Management
o Oversee the development and maintenance of PPM schedules in line with statutory requirements, SFG20 guidance, and contract specifications
o Ensure maintenance frequencies are correctly configured and updated in response to operational or asset changes
o Monitor PPM compliance and escalate risks to senior stakeholders where required
o Support lifecycle planning using asset condition and maintenance performance data
* Compliance & Performance Monitoring
o Monitor statutory compliance across all M&E assets within the CAFM system
o Produce and review compliance reports highlighting risks, gaps, and overdue tasks
o Support internal and external audit preparation and ensure accurate evidence collation
o Identify opportunities to improve data quality, reporting accuracy, and system performance
* Management Information & Reporting
o Lead the development and maintenance of dashboards and MI reporting
o Produce weekly and monthly operational and performance reports for stakeholders
o Analyse trends in reactive maintenance, PPM performance, asset failures, and contractor performance
o Translate complex data into clear insights to support operational and strategic decision-making
o Support KPI and SLA reporting aligned with contractual requirements
* System Development & Continuous Improvement
o Drive improvements in CAFM processes, governance, and data integrity
o Identify opportunities for automation, reporting efficiencies, and system optimisation
o Support system upgrades, testing, and configuration improvements
o Provide guidance and support to operational teams on CAFM processes and best practices
Skills & Experience
* Strong communication and stakeholder management skills
* Proven experience managing or administering CAFM systems within a facilities management environment
* Strong understanding of Mechanical & Electrical assets and maintenance regimes
* Experience overseeing and managing PPM schedules
* Advanced Excel skills including pivot tables and lookups
* Experience producing management information and dashboard reporting
* Excellent attention to detail and data accuracy
* Ability to interpret complex data and present insights clearly to stakeholders
Interested? Please send your CV to Stacey at CBW Staffing Solutions for more information or to apply.
We look forward to hearing from you
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