Responsibilities
* Provide high-level secretarial and administrative support to fee earners within the Real Estate team, assisting with a range of commercial property transactions including acquisitions, disposals, leases, and property finance.
* Monitor and manage incoming correspondence (email, post, phone calls), ensuring timely responses or escalation to fee earners as appropriate.
* Prepare and amend a variety of legal documents such as agreements for lease, contracts, licences, deeds, and Land Registry forms, ensuring accuracy and formatting standards are met.
* Open, maintain, and close client files in compliance with firm policies and regulatory requirements, including anti-money laundering checks and due diligence procedures.
* Liaise with clients, local authorities, surveyors, agents, and other solicitors to coordinate property matters and ensure timely progression of transactions.
* Maintain and update matter progress reports and spreadsheets to support fee earner visibility on transaction status.
* Support with post-completion formalities including SDLT submissions, Land Registry applications, and registration tracking.
* Manage diaries, schedule meetings, and monitor key dates and deadlines, ensuring effective time management for the team.
* Organise travel arrangements, event bookings, and CPD-related registrations for fee earners as needed.
* Produce bills and financial documentation, liaising with accounts to manage funds on account and disbursement queries.
* Maintain up-to-date knowledge of Real Estate legal processes and departmental procedures to support the delivery of a responsive and efficient client service.
* Assist the Real Estate Operations Manager with administrative & secretarial projects as required.
* Proven experience as a Legal Secretary or Legal Assistant within a Real Estate or Commercial Property department.
* Strong understanding of property transaction processes, including leasehold and freehold matters, and post-completion procedures such as SDLT and Land Registry filings.
* Excellent administrative and document management skills, with a high level of accuracy and attention to detail.
* Confident in liaising with professional clients and third parties, demonstrating strong communication and interpersonal skills.
* Proactive, well-organised, and capable of managing competing priorities in a fast-paced legal environment.
* Familiarity with legal compliance and risk management procedures including AML regulations and KYC checks.
* Comfortable using digital dictation, legal case management systems, and Microsoft Office applications.
* A team player with a flexible approach and willingness to support others within a collaborative department.
Benefits
* Competitive salary based on experience.
* Free car parking for your convenience.
* Comprehensive benefits package including a pension, enhanced maternity and paternity pay, 25 days holiday plus an additional day for Christmas closure and Perkbox benefits.
* The opportunity to learn and grow within a supportive and dynamic team.
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