Job Advert: Finance and Business Admin Manager
Keepme is an AI-powered SaaS platform built specifically for the fitness industry, helping operators drive performance across their member acquisition funnel—from lead generation to sales conversion and revenue growth. Trusted by fitness operators across five continents, Keepme’s products blend automation, intelligence, and seamless integration to unlock scalable results.
At the forefront of this is Antares, and our AI Sales Agent. It engages prospects instantly and intelligently across every channel—email, phone, WhatsApp, SMS, and web chat—responding in real time, booking tours, sending schedules, handling objections, and moving leads through the funnel without delay. It’s not a chatbot. It’s a sales engine that outperforms human teams and delivers measurable ROI from day one.
Keepme is redefining how the fitness industry grows.
We’re hiring a Finance and Business Admin Manager to be the operational anchor of our entire business. This is a pivotal, hands-on role where you own the essential financial, HR, and administrative processes that keep the company compliant and scalable.
You won't just be executing tasks; you'll be the trusted guardian of our internal systems and financial health, providing essential support and access to critical information for the CEO & COO. If you're highly organised, intellectually curious, and thrive on building structure, this role is your chance to directly impact a high-growth SaaS story.
Your core accountability is to ensure the business runs like a well-oiled, compliant machine.
Finance and Reporting ownership
* Cash Flow Management: Proactively update and maintain accurate cash flow models and financial spreadsheets, ensuring clear visibility on the company's financial runway.
* Accounts Discipline: Manage the client invoicing process and be responsible for rigorous credit control, professionally chasing client payments to protect cash flow.
* Accountant Liaison: Serve as the primary, highly organised contact for our external accountants, ensuring all financial data, expenses, and reconciliations are submitted accurately and on time for compliance and reporting.
* Payroll & Commissions: Execute the monthly payroll process and meticulously track and update variable commission/bonus spreadsheets.
HR & Executive Administration
* HR Admin & Compliance: Own the full administrative HR lifecycle, including drafting and issuing HR contracts for new starters, managing personnel files, and ensuring basic employment compliance.
* Data Room Master: Maintain and continuously update the company’s data room (financial, legal, and operational documents), ensuring the business is always "investor-ready."
* Executive Support: Act as the trusted right-hand EA-type support to the CEO/COO, handling confidential documentation, preparing materials for board/investor updates, and managing other high-trust administrative projects.
* Ad Hoc Projects: Take on diverse administrative and operational projects as needed by the leadership team, demonstrating a willingness to jump in and solve any new problem.
What we are looking for:
* Trust and Integrity: This is non-negotiable. You must be impeccably trustworthy, given access to all financial, HR, and investor-sensitive data.
* Experience Over Degrees: Proven experience (3+ years is highly advantageous) in a similar broad administrative, operations, or finance support role, ideally within a scaling SaaS or technology business. No specific Finance or HR qualification is required.
* Intellectual Curiosity: A sharp mind that seeks to understand the "why" behind the process and actively looks for ways to improve efficiency and automation.
* Execution Focus: A track record of being a highly disciplined and detail-oriented "doer" who thrives on process, accuracy, and getting things done.
* Technical Proficiency: Advanced command of spreadsheet software (Excel/Google Sheets) and experience working with accounting platforms (e.g., Xero) and HR systems.
* Communication: Excellent written and verbal communication skills for professional liaison with clients, accountants, and investors.
Why Join Keepme:
* High-Impact Role: Your work directly enables the growth of a company redefining a global industry.
* Fast-Moving Environment: Be part of a founder-led team with momentum and a clear strategic vision.
* Competitive Compensation: We offer a competitive base salary of £35 000 - £45 000 (plus benefits/pension), depending on experience.
* Remote Working