The purpose of this job is to be responsible for providing a full secretarial and PA service to the Medical Division. The role involves working for Consultants and their team, typing clinical correspondence, reports, etc using the digital system, general administrative duties within the Respiratory team, but there may need to be flexibility in working through Division as service needs require.
Main duties of the job
* To provide a comprehensive secretarial service to consultants, visiting consultants, junior medical doctors and clinical nurse specialists.
* To supervise and take responsibility for assistant medical secretaries and departmental clerk.
* To ensure all referrals are date stamped with date of arrival and entered on to waiting list daily.
* To monitor e-Referral system daily, print referrals for Consultant's approval, accept/change referrals as appropriate.
* To ensure all referrals are graded by consultant and appointments booked according to clinical need, in chronological order adhering to clinic booking rules.
* To ensure EPR (Electronic Patient Record System) data is correct at all times adhering to 18 week waiting time guidance.
* To be responsible for Waiting List management for inpatients and outpatients adhering to the 18 week pathway and 62 day pathway.
* To be responsible for registering new patients, as required.
* To be responsible for completing weekly data quality validation reports and validating Waiting Lists ensuring there are no breaches, including the PPV (Patient Pathway Validator).
* To arrange outpatient appointments and inpatient TCI (to come in) dates on EPR.
* To be responsible for the diary management of clinics ensuring that all slots are fully utilised.
Person Specification
Education & Qualifications
* Good general education and GCSE in English and Mathematics or equivalent.
* Secretarial Qualification or relevant experience.
* RSA Stage 3 Typing/Word Processing or equivalent.
Skills, Knowledge & Abilities
* Medical Terminology.
* Good organisational skills.
* Ability to meet tight timelines and deadlines.
* Knowledge of Health Records.
Experience
* Previous secretarial experience or equivalent.
* Diary Management.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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