Band 4 Clinical Team Secretary within the Men's Service, West London Forensic Service based on the St Bernards Hospital site.
Each post holder would be responsible for the planning, management and delivery of a comprehensive administrative and secretarial service for one or more clinical team(s). They would also be responsible for a range of other administrative duties within the team.
The post holder must be able to work well with the team and on their own initiative with an ability to multitask in order to execute a full range of administrative and secretarial duties.
We are seeking to appoint a confident, organised, proactive and approachable person for this challenging role. The ideal candidate would have previous experience working as a clinical team secretary or similar role and a good working knowledge of RiO, the electronic patient record.
Main duties of the job
To provide full administrative and secretarial support to the clinical team for all inpatients under the consultant's team.
To provide support to directors/senior managers as appropriate.
To liaise with the courts, solicitors, special hospitals and the prison service regarding patients referred or admitted to the WLFS.
To provide full administrative and secretarial support to the Care Programme Approach in accordance with the Trust's CPA Policy as required.
To liaise with the Patients Affairs Department to ensure that all documentation is processed in respect of legal detention of patients on a section of the MHA 1983, consent to treatments and the arrangements for Mental Health Tribunals and Managers' Hearings.
To ensure that the RC is prepared for any meetings, conferences in order to ensure effective participation.
To organise and maintain the RCs office in good order and introduce systems to effect good practice.
To set up and maintain an "Action List" to ensure that all action undertaken by the RC and his/her/their Team(s) is listed and carried out as appropriate.
To attend and take minutes of governance meetings as required.
To support enquiries and investigations.
To organise meetings, conferences as appropriate.
To set up and maintain effective filing systems.
Person Specification
QUALIFICATIONS
* oEducated to GCSE level or higher (grade C or above).
* oRSA, NVQ - Level 3 in Management and/or Administration.
* oDegree or diploma in Management and/or Administration [or equivalent experience]
* oEDCL
EXPERIENCE
* oSubstantial administrative and secretarial experience
* oSignificant experience of taking minutes at senior level.
* oDemonstrated ability to develop "best practice" administrative systems and structures to support Business Plan.
* oDemonstrated ability to sustain initiative and direction under difficult circumstances.
* oExperience of working within complex teams.
* oAbility to work collaboratively and in partnership with other senior managers and professions.
* oCompetent in the use of Rio
* oAdministrative and secretarial experience within a forensic psychiatric setting.
* oPrevious experience within an NHS setting.
* oWorking within a forensic psychiatric environment.
* oProcurement of goods and services for forensic services - knowledge of risk factors.
* oResearch and audit experience.
* oManagement/supervisory experience.
KNOWLEDGE
* oHighly competent user of MS Office - including Excel and PowerPoint.
* oRisk assessment and management.
* oKnowledge and skills framework.
* oCare Programme Approach.
* oTrust's policies and procedures.
* oClinical Governance.
* oMental Health Act 1983.
* oUnderstanding of mental health issues.
* oUnderstanding of psychiatric terminology.
* oCare Programme Approach.
* oWorking knowledge of security related issues within a secure environment.
* oThe Mental Health Act
SKILLS
* oClear and effective planning and decision making skills.
* oEffective leadership skills.
* oAble to communicate and negotiate effectively with staff at all levels.
* oAble to present and prepare papers at conferences/training days.
* oFull range of administrative and secretarial skills.
* oAbility to work autonomously and on own initiative.
* oExperience of teaching IT skills.
OTHER REQUIREMENTS
* oAble to deal with occasional verbal / physical aggression.
* oAbility to work under pressure.
* oFlexible and Proactive.
* oAble to exercise discretion and maintain confidentiality at all times.
* oAbility to manage staff.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
£33,262 to £36,027 a yearPer Annum Inclusive of HCAS
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