The role of the Accounts Payable Clerk is to process transactions accurately and effectively. Responsibilities include:
* Entering invoices onto computer systems
* Matching invoices to purchase orders and querying variances
* Checking invoices for accuracy, VAT treatment, and payment terms
* Processing expense claims via an online system
* Obtaining valid internal authorisation for transactions
* Monitoring finance inbox queries and invoice printing
* Ensuring invoices are correctly coded in the general ledger
* Arranging payment of foreign currency invoices
* Collecting, distributing, and scanning post
* Creating new standing data supplier accounts
* Updating records of standing data
* Routine accounting controls
* Extracting information from ledgers
* Processing payment runs
* Answering queries from suppliers, customers, budget holders, and auditors
Key Relationships
Regular interaction across all levels in finance and purchasing. Dealing with all individuals in all institutes regarding payment of invoices. Interaction with suppliers.
Main Activities & Responsibilities
Invoice and Expenses Transaction Processing
* Entering invoices onto computer systems
* Matching invoices to purchase orders and querying variances
* Checking invoices for accuracy, VAT treatment, and payment terms
* Processing expense claims via an online system
* Obtaining valid internal authorisation for transactions
* Monitoring finance inbox queries and invoice printing
* Ensuring invoices are correctly coded in the general ledger
* Arranging payment of foreign currency invoices
* Collecting, distributing, and scanning post
Database Maintenance
* Creating new standing data supplier accounts
* Updating records of standing data
Ledger Analyses and Reports
* Answering queries from suppliers, customers, budget holders, and auditors
* Extracting information from ledgers
Any other duties as agreed with the line manager, commensurate with the role.
Person Profile
Education & Qualifications
Requirement: 5 GCSEs grades A-C including Maths and English or an equivalent qualification; AAT Level 2 certificate in accounting or an equivalent.
Specialist Knowledge & Skills
Requirement: Excellent computer skills, including Microsoft Office 365; Knowledge of Great Plains software; Knowledge of online expense systems; Knowledge and understanding of VAT.
Relevant Experience
Requirement: Significant experience of processing invoices and expenses; Recent experience working in a finance team in an accounts payable role; Experience of working in a multi-company environment; Previous experience working for a charity.
Interpersonal & Communication Skills
Requirement: Good written and verbal communication skills; Excellent organisational skills; Good interpersonal skills; Ability to work with precision and accuracy; Customer-focused; Willingness to help others and be flexible.
Additional Requirements
Requirement: Attention to detail; Willingness to learn and adapt; Ability to present a positive image; Promote equality and diversity; Embrace the values and behaviors of the organization.
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