Job Title: Administrator
Location: Blackwater, Hampshire
Compensation: Competitive + Benefits
Role Type: Full time / Permanent
Role ID: SF
At Babcock, we’re working to create a safe and secure world, together. If you join us, you can play your part as an Administrator at Gibraltar Barracks, Minley, near Blackwater, Hampshire.
The role
As an Administrator you’ll have a role that’s out of the ordinary. You’ll provide the coordination and admin support that keeps our estates services running smoothly across the Royal School of Military Engineering(RSME) contract. You’ll help our teams deliver thousands of planned and reactive maintenance tasks, ensuring engineers, supervisors and suppliers have the right information at the right time—directly supporting defence training and national security readiness while building your skills in a fast‑moving, people‑centred organisation.
Day‑to‑day you’ll be required to:
1. Manage service desk queries and allocate reactive jobs to the appropriate engineers.
2. Coordinate planned preventive maintenance schedules and track progress to completion.
3. Raise and receipt purchase orders; resolve invoice queries and keep records audit‑ready.
4. Liaise with contractors and suppliers to book visits, chase reports and agree dates.
5. Maintain accurate documentation and update systems (e.g., CAFM, SAP/Tabbs) for pricing sheets, timesheets and compliance.
This role is full time, 37 hours per week and is based on site at Minley. Set working times are Monday –Thursday 08:00–16:30 and Friday 08:00–16:00.
Essential experience of the Administrator:
6. Proven experience in an administrative role within a fast‑paced environment.
7. Confidence using business systems and Microsoft Office; familiarity with SAP and/or CAFM (e.g., Tabbs FM) is an advantage—full training provided.
8. Experience supporting facilities management, maintenance or engineering teams is beneficial.
9. Strong stakeholder skills—able to communicate clearly with supervisors, engineers, suppliers and customers.
10. High attention to detail with the ability to prioritise and meet deadlines.
Qualifications for the Administrator:
We value difference and don’t have a fixed idea when it comes to background or education, provided you can show the required level of experience and/or willingness to learn then we would like to hear from you. However, a full UK driving licence would be beneficial.
Security Clearance
The successful candidate must be able to achieve and maintain Standard (BPSS) security clearance for this role.
Many of the positions within our company are subject to national security clearance and Trade Control restrictions. This means that your eligibility for certain roles may be affected by your place of birth, nationality, current or former citizenship, and any residency you hold or have held. Further details are available at
11. Generous holiday allowance
12. Matched contribution pension scheme, with life assurance
13. Access to a Digital GP, annual health check, and nutritional consultations through Aviva DigiCare+
14. Employee shopping savings portal
15. Payment of Professional Fees
16. Reservists in the armed forces receive 10-days special paid leave
17. Holiday Trading is a benefit that allows UK Babcock employees to buy additional leave or to sell up to one working week of annual leave from their annual entitlement. This Window opens February through to March annually.
18. ‘Be Kind Day’ enables employees to take one working day's paid leave a year (or equivalent hours) to undertake volunteering work with their chosen organisation or registered charity
Babcock
We’re Babcock — a global FTSE organisation with over 26, people working together to make a difference.
Here, you’ll be part of something bigger. From initial design to final decommissioning, your work will contribute to products and services that are essential to national security and public infrastructure. Together, we’re building a future that lasts — not just through the impact we make, but through meaningful careers that respect your work-life balance.
We call that lifetime engineering.
Join us and see how far we can go, together.
We are a disability confident committed employer.