Job Description
We are seeking a highly organised and efficient Legal Secretary to provide comprehensive administrative support within our clients legal team. The successful candidate will play a vital role in managing correspondence, preparing legal documents, and ensuring smooth office operations. This position offers an excellent opportunity for individuals with strong organisational skills and a keen eye for detail to develop their career within the legal sector.
Key Responsibilities (including but not limited to):
1. Opening and maintaining client files in line with departmental Risk Management guidelines.
2. Providing direct support to the Fee Earner.
3. Creating new files, drafting statements, and maintaining client communication.
4. Preparing client care letters and related documentation.
5. Meeting with clients for standard instructions and document signings.
6. Conducting property searches and handling related enquiries.
7. Using the HM Land Registry portal to:
Download official copies, plans, and documents, ensuring correct file storage under the matter number.
Perform bankruptcy and priority searches, as well as other pre-completion and online submissions.
8. Compiling title documentation, scanning deeds, and uploading to the Document Management System (DMS).
9. Managing post-completion procedures, including registration and Stamp Duty Land Tax requirements.
10. Assisting with the preparation of invoices, completion statements, and accounting documentation.
11. Typing legal documents and forms
12. Producing accurate correspondence and documents via audio typing, ensuring all work is checked before submission.
13. Handling general client queries professionally via telephone and email.
Requirements
The ideal candidate will demonstrate:
14. A positive, collaborative attitude and the ability to work effectively as part of a team.
15. Strong organisational and time management skills, with the ability to manage a varied workload.
16. Exceptional attention to detail and accuracy.
17. A proactive mindset and eagerness to learn and develop professionally.
18. A minimum of six months’ experience as a Commercial Property Legal Secretary.
19. The ability to thrive in a busy, fast-paced environment.
20. Strong IT proficiency, particularly in Microsoft Office (Outlook, Word, Excel).
21. Excellent written, numerical, and verbal communication skills.
Requirements
About You At least 12 months’ experience working in a residential conveyancing department (essential). Excellent organisational skills and attention to detail. Strong written and verbal communication skills. A proactive and professional approach with a genuine interest in property law. Ability to work well both independently and as part of a team. Experience using conveyancing case management software (desirable).