Learning Disability and Autism Administrator
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Job Summary
To work as part of the Learning Disability (LD) and Autism Liaison Service supporting the clinical team with all clerical tasks, including data collection, audits, attending meetings and note taking, and assisting with the development of relevant materials/documents so that the Trust delivers its obligations to patients with a Learning Disability or Autism.
Preference will be given to internal Trust staff, as well as ‘Priority’ and ‘At Risk’ status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.
Responsibilities
* Support the clinical team in delivering daily activities and overall processes of the Learning Disability and Autism Service.
* Share information and agreed resources with patients under clinical guidance, including via the Trust website and social media platforms.
* Maintain accurate and up-to-date records of patient contact.
* Report any urgent issues or concerns to the clinical team or lead nurse promptly.
* Assist with data collection and auditing by regularly checking the RAPA system and team emails to update the inpatient/outpatient list and notify nurses of ED visits and new admissions.
* Contribute to team communication tools such as the whiteboard, communication book, messages, and email.
* Use the Patient Information Management System to support Learning Disability and Autism activities, including enquiries and tracking medical notes.
* Organise meetings: book rooms and take notes when needed.
* Coordinate Learning Disability and Autism training sessions and bespoke sessions: manage attendance and liaise with participants.
* Respond to general enquiries from professionals, patients, and the public.
* Perform general office tasks: typing, filing, data entry, answering phones, photocopying/scanning, and preparing meeting documents.
* Produce accessible reading materials and documents as directed by the clinical team.
* Help coordinate service user groups and Link Practitioner meetings, as required.
About Us
We are a people business where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a dedicated team committed to leading the way through innovation, clinical excellence and great customer care. The Trust offers opportunities for career development in a progressive working environment in a vibrant, modern city. All communication will be electronic; please check your email regularly. We encourage people from diverse backgrounds to apply. We may close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume you have not been shortlisted.
Job Details
* Date posted: 01 October 2025
* Pay scheme: Agenda for change
* Band: 3
* Salary: £24,937 to £26,598 per annum
* Contract: Permanent
* Working pattern: Part-time
* Job location: University Hospitals Plymouth NHS Trust, Derriford Hospital, Derriford Road, Plymouth, PL6 8DH
* Reference number: 216-DH-A7363907-A
Qualifications
* NVQ Level 03 in Administration or equivalent demonstrable experience.
* GCSE Maths & English (Grade C/4).
* GCSE or equivalent qualification in IT subject.
* Proven knowledge of Microsoft Office (Word and Excel).
Person Specification
Essential: Demonstrable experience in a range of administrative practices; knowledge of Microsoft Office and IT systems; experience in data collection, auditing and summarising information through reports.
Desirable: Experience working within Learning Disability and Autism services; experience in acute care setting; experience of minute taking and production of minutes of meeting.
Essential Skills: Good communication (written and verbal); good presentation skills; attention to detail.
Desirable Skills: IT skills, databases such as ECDL or equivalent.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and requires a disclosure to the Disclosure and Barring Service to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications.
Employer Details
* Employer name: University Hospitals Plymouth NHS Trust
* Address: Derriford Hospital, Derriford Road, Plymouth, PL6 8DH
* Website: https://www.plymouthhospitals.nhs.uk/
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