Joining our small and friendly Legal & Company Secretarial team, you will assume a paramount position in delivering comprehensive company secretarial services to our entities. The essence of this role demands not only meticulous attention to detail but also the finesse to interact with senior management, including C-suite executives and Group directors, with tact and discretion.
Key Responsibilities:
1. Meeting Facilitation: Assisting with the orchestration of meetings at Board and Executive Committee level, and playing an integral part in these as you diligently record minutes and ensure their timely dissemination. Additionally, proactive tracking of action items will be among your core duties.
2. Corporate Administration: Undertaking the upkeep of essential documentation, including the Board & Committee annual agenda planner and terms of reference. Your role will also extend to maintaining the integrity of the governance information on the company’s digital platforms, encompassing website and intranet updates. You will also collaborate with other departments to facilitate the production of company annual reports & accounts while ensuring adherence to statutory compliance and meticulous administration.
3. Team Integration: Foster a collaborative spirit within our Legal & Company Secretarial team by proactively engaging in day-to-day inquiries from our business stakeholders. Your adaptability will be showcased through adept handling of ad hoc matters as they arise and seamless coverage for team members during absences or exigencies.
Qualifications & Experience:
4. Academic credentials encompassing 'A' levels, complemented by proficiency in Maths and English at GCSE (or equivalent) level.
5. Accreditation as a Qualified Chartered Secretary.
6. Prior experience within the domain of a financial services company secretariat, ideally within an FCA-regulated environment, is strongly preferred.
Knowledge & Skills:
7. Demonstrated proficiency in minute writing tailored to the nuances of the financial services sector.
8. Unwavering commitment to precision, underscored by meticulous attention to detail.
9. Proficiency in navigating nuanced interpersonal dynamics, facilitating effective communication across all hierarchical strata.
10. Exceptional organizational acumen, allowing for seamless prioritisation of tasks to meet both individual and team-imposed deadlines.
11. A testament to your integrity lies in your unwavering discretion and ability to handle confidential information.
12. Your eloquence and diplomatic finesse render you an invaluable asset, capable of articulating complex ideas with clarity and finesse.
13. A demonstrated penchant for autonomy, underscored by a willingness to adapt to evolving circumstances while maintaining adherence to established routines.
14. Your collaborative spirit shines through, driven by a collective commitment to excellence.