South West Yorkshire Partnership NHS Trust
Administration Officer - Integrated Community Stroke Rehab Team
The closing date is 18 June 2026
37.5 hours per week - 12 months fixed term
We have an exciting opportunity for an Administration Officer to join our Integrated Community Stroke Rehabilitation Team, including the Early Supported Discharge (ESD) service in Barnsley.
The ESD service provides care to patients following a stroke in a community setting. It enables patients to continue their rehabilitation therapy at home, with the same intensity and expertise that they would receive in hospital. The Integrated team allows for Stroke specific therapy to be continued as required for a maximum period of 6 months.
The successful candidate will provide a comprehensive secretarial/administrative role to the new Community Stroke Service.
You will have the ability to work without direct supervision, be able to communicate effectively, work as part of a team, use initiative & prioritise your workload in order to meet deadlines, maintain & record accurate details & have good organisational skills.
Main duties of the job include using electronic patient records (e.g. SystmOne), Microsoft Office, diary and email management, arranging appointments, typing reports and letters, minuting meetings, and general administrative tasks such as ordering, filing, photocopying, and scanning.
All employees of the Trust are strongly encouraged to have their up-to-date flu vaccination to protect staff and patients.
Atthe time of advertising, this role does not meet the minimum requirements set by UK Visas and Immigration to sponsor candidates to work in the UK. For this reason, we are unable to sponsor anyone for a skilled worker visa for this role.
We are happy to accept applications from candidates who can prove their right to work in the UK or via alternative visa routes. Such applications will be considered alongside all other applications.
We encourage and welcome applications from all protected characteristic groups. We value diversity and want our workforce to reflect our communities.
Job responsibilities
You will:
* Have a high level of written & verbal communication skills.
* Ensure confidentiality at all times.
* Work without direct supervision.
* Work as part of a team.
* Use initiative & prioritise workload to meet deadlines.
* Have good organisational skills.
* Provide administrative support including: working within Electronic Patient Records (e.g. SystmOne), producing documents using Microsoft Office packages, dealing with telephone calls and messages, arranging appointments and letters.
* Knowledge of SSNAP would be an advantage.
Qualifications
* As appropriate to the role: Or, be able to demonstrate competency at level 3.
* Willingness to undertake further study/development.
Special Knowledge/Skills
* Good written communication skills.
* Good verbal communication skills.
* Decision-making and prioritisation.
* Knowledge of Data Protection Act.
* Customer care skills.
* Good interpersonal skills.
* Resilience to pressure and exposure to emotional, distressing situations.
* Non-judgemental, empathetic manner.
* Ability to use observation skills to identify potential risks and act appropriately.
* Demonstrates Trust Values.
* Ability to fulfil the requirements of the Trust's value-based induction.
* Knowledge of information governance.
Experience
* Recent secretarial/administrative experience.
* Note / minute taking.
* Experience in using email, maintaining and updating paper and electronic diaries, arranging meetings.
* Experience in using Microsoft Word and other Microsoft applications (e.g. Excel, Outlook, PowerPoint).
* Experience working as an effective team member with minimum supervision.
* Experience in a busy environment with competing demands.
* Understanding of the need to maintain strict confidentiality.
* Experience using a degree of initiative.
* Experience organising and prioritising own tasks to meet deadlines.
* Experience working in a caring environment.
* Experience dealing with the public.
Personal Attributes
* Ability to be flexible to meet the demands of the post.
* Responsive attitude and approach.
* Dress appropriately for the environment.
* Ability to travel around the Trust as appropriate to the role.
Physical Attributes
* A satisfactory sickness record over the previous 2 years.
* Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary).
Training
* Must be willing/able to undertake all appropriate Trust mandatory training requirements, and subsequent refresher training relevant to the area.
* Must be willing/able to undergo job development and training and maintain skills.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such, it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Employer name
South West Yorkshire Partnership NHS Trust
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