Overview
Job Title: Senior Procurement Advisor
Location: South-end-on-sea (Hybrid)
Salary: £60,094 - £67,402 (depending on experience)
Contract: Permanent
Main responsibilities
* Under the direction of the Group Manager of Procurement, manage each procurement team and provide procurement support to each Council department so they can effectively purchase contracts for services, suppliers and works in accordance with UK Public Contract Regulations and Council policies.
* To supervise, organise, line manage and coach a team of procurement advisors to:
o Collaborate with Corporate Directors and Heads of Service to deliver procurement and contract management requirements
o Provide professional and proactive expert procurement advice, together with excellent customer service to internal and external customers
o Deliver planned and unplanned procurements in accordance with the councils contract procedure rules, procurement strategy, procurement toolkit (including utilising procurement systems), UK Public Contract Regulations and any other Council policies
o Deliver the annual procurement plan (agreed by cabinet) and organise contract management responsibilities
o Implement robust commercial and contractual terms in the best interests of the council
o Deliver agreed savings targets
o Work in partnership with contract managers to performance manage contracts over a certain threshold by ensuring:
+ regular review meetings actioned / recorded
+ performance and service levels are reviewed
+ identify innovation and implement continuous improvement
o Manage requisition approval in Agresso for spends
o Contribute to the provision of internal and external training to develop capacity within the Council and supply chain, including SMEs and the voluntary and community sector
o Deputise for the Group Manager for Procurement in their absence
* Regularly audit, monitor and measure the team's performance to ensure they:
o Comply with the councils contract procedure rules, procurement toolkit (including utilising procurement systems), UK Public Procurement Regulations and any wider council policies
o Meet customers requirements through 360 feedback sessions
o Deliver against savings targets and demonstrate best value for money
o Record contracts are performance managed and/or report any non conformance to the Group Manager of Procurement and Audit
* Proactively and continuously review:
o Spend data to identify savings opportunities and areas of spend to leverage
o To support the Group Manager of Procurement in the delivery of cost and efficiency savings across the authority (and wider shared services with other authorities)
o New policies or acts the council should adopt
Person Specification
Qualifications
* Member of Chartered Institute of Purchasing and Supply (CIPS) or working towards or appropriate professional institute or relevant experience
* Project and Programme Management (Prince 2 methodology desirable)
* Continuous professional development (CPD) - evidence of
* Category Management
* Contract management
* Purchasing Procedures workshops
* Financial management skills
* Risk assessment/analysis
Knowledge
* Significant Procurement knowledge comprising:
o Advanced negotiation skills
o Knowledge of Strategic sourcing methodologies
o Knowledge of supply chain theory
o Persuading and influencing and interpersonal skills
o Contract Law and dispute resolution
o Statistical and data analysis skills
o Knowledge of market areas related to specific work categories
o Finance and leasing knowledge
o Business Accounting
o UK Public Contract Regulations, EC Procurement Directives - implements and monitors policies and procedures relating to European law
* Purchasing Knowledge & Experience
* Contract Regulations, Financial Rules, EU procurement directives and UK legislation, e.g. TUPE, Competition Act, Race Relations, Data Protection, Freedom of Information, etc
* Chartered Institute of Purchasing & Supply Code of Ethics
* Understands and develops sustainable development strategies in partnership with the wider community
* Broad understanding of various commodity areas such as Construction, Highways, Buildings, Facilities Management, Social Care, ICT and Health
* Category knowledge within the market managed, in all aspects of the market, which also requires engineering knowledge, product knowledge, manufacturing processes, supply chain
* Project Management - the ability to manage large complex capital and revenue projects, involving personnel from many disciplines/departments in client organisations and suppliers
* Advanced IT skills including knowledge of specialist software for contract management, electronic catalogue and e-procurement systems to ensure efficient use of procurement enablement technologies (eg e-auctions, e-tendering, purchasing cards etc).
* Accomplished at using the full range of available software packages, i.e. Microsoft Word, Excel, Powerpoint, Access
* To accomplish mathematical, logical formulas and functions and to generate accurate charts / graphs
Experience
* Understanding of public sector and local government procurement, wider regional and national public procurement and commercial world
* Senior specialist commercial / industry experience in purchasing and supply in a senior management role
* Significant senior purchasing experience
* Significant experience & understanding and application of Strategic Sourcing methodologies
* Advanced negotiation experience
* Experience of contract management
* Experience in resolving disputes and influencing people
* Experience of team working
* Experience of project managing complex procurement activities from initial planning to contract award
* Experience of supplier relationship management
* Track record of customer relationship management
* Experience of building collaborative partnerships
* Track record of ability to deliver against targets
* Management of resources and financial risk and commercial acumen
* Experience of sourcing, mapping and managing supply chain
* Track record in delivering recurrent non-pay savings to the customer base
Council Competencies
* Leadership and decision making
* Planning and performing
* Customer/client relationships
* Interpersonal skills
* Analysing, Interpreting and judging
Additional Information
* The role will require occasional travel to other locations as required
* Please contact Mathure for further information
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