Job Category : Administration
Location : County Hall North, West Sussex County Council
Hours Per Week : 37.00
Start Date : Immediate Start
Start Time : 09:00
End Time : 17:30
Salary: £10.83
Location: Horsham County Hall
As an administrator in the Board Support Team, your role will include responding
to incoming enquiries, often with the most senior members of staff across the
statutory, voluntary and private sectors; disseminating information; planning
meetings and large conferences; producing complex minutes, and administration
required for financial work around the Board budget, income and spend.
Key Skills:
1. Ability to manage and prioritise workloads efficiently. Exceptional
organisational and time management skills to plan, prioritise and multi-task,
managing competing and complex requests for information from colleagues,
Board members and the public.
2. Ability to organise complex meetings, provide comprehensive minutes for
these and take forward arising actions.
3. Ability to communicate effectively and professionally, verbally and in writing,
with the Board’s Senior Management members, Board Support Team and
public.
4. Ability to work on own initiative, autonomously and effectively as part of a
team.
5. Ability to anticipate any arising issues, including those effecting deadlines and
resolve and share these.
6. Proficient in the use of Microsoft Outlook, Word, Excel and PowerPoint.
Qualifications and/or experience:
• NVQ 3 in Business Administration, or equivalent administrative experience.
• GCSEs or equivalent qualifications in English Language (A-C grade) and
Mathematics (A-C Grade) or equivalent experience of demonstrating that
level of literacy and numeracy.
• Demonstrable experience of working in a demanding administrative role with
senior level staff and members of the public.
• Proven experience of managing and processing invoices and maintaining
accurate financial data spreadsheets to support payments by account
process.
• Proven experience of working with office systems and procedures, including
organising and arranging meetings, coordinating calendars, booking meeting
rooms and sending out papers and agendas.
• Awareness of Data Protection and confidentiality requirements.
• Working knowledge of Safeguarding policies and procedures associated with
operating the administration required for an efficient service – Desirable
This post will be working from home, with an ability to work in Horsham office on an ad hoc basis if COVID restrictions allow (this will be minimal/ possibly 3 days over the 3 month period).