Due to business demands, we have an opportunity for a Port Receptionist / Office Administrator to join our team at Kishorn Port.
About the job
The successful applicant will support our port administration team to ensure the smooth day to day running of the office.
We offer flexible working arrangements. The hours for this role are 35 hours per week and we are open to discussing working hours to suit individual circumstances.
Main responsibilities will include (list not exhaustive:
1. Manage site visitor reception including visitor inductions, ensuring all visitors have appropriate PPE and arranging refreshments as required
2. Managing goods inward
3. Answering, screening & forwarding phone calls to the port and co-workers
4. Monitoring, recording and reordering on-site supplies including stocks of fuels and oils
5. Submit daily trailer stock updates for the Traffic team
6. Taking bookings and dealing with arrangements for plant hires to 3rd parties or tenants – providing supporting documentation as needed
7. Support the Port Project Administrator with capturing project and operational costings and arranging operational task quotations to port clients
8. Collate & submit weekly port team working hours
9. Maintain port team annual leave records
10. Communicating and compiling arranged team weekly on-call rotas
11. Coordinate meeting bookings and organise meeting room facilities
12. Provide Port administrative cover as required.
The successful candidate should have:
13. Previous experience within an administrative role (desirable, full training will be provided)
14. Excellent telephone manner
15. Good written and verbal communication skills, ensuring attention to detail and accuracy
16. Organisational skills with the ability to work within a time sensitive environment
17. Good IT skills, particularly Microsoft Office.
18. A valid driving licence
We are happy to receive enquiries and applications from those who meet some, but not all, of the above criteria and would be pleased to answer any questions on the role.
What you can expect:
19. A competitive salary
20. Excellent scope to develop your career
21. A well-equipped modern office environment with parking
22. Training & Development opportunities
23. Company Pension Scheme
24. 28 days paid leave per annum (pro-rata), enhanced with service
25. Loyalty bonus payment scheme
26. Employer contributory pension scheme
27. Occupational health surveillance
28. Group life assurance
29. Employee assistance programme
Ferguson Transport & Shipping provide clear routes for career progression and offer a range of opportunities for training, development and up skilling to help people get to the next level.
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