Job overview
Are you an organised and motivated professional looking for a rewarding role in healthcare facilities management?
We are seeking a Facilities Co-ordinator to support our Soft Facilities Management team in delivering a high-quality service across our Trust sites. Youll be travelling to community sites for this role, with the potential support and cover at Littlemore MH Centre.
Youll supervise housekeeping staff, manage work performance, and provide essential training on waste management, health and safety, and trust policies. Youll ensure staff rotas are efficient, coordinating cover for absences, and managing payroll issues. Youll also oversee the ordering of consumables and uniforms, maintain accurate records of staff training and leave, and support senior managers in conducting audits and analysing results.
We are looking for someone with strong administrative skills, experience in finance-related tasks such as processing orders and invoices, and the ability to work independently in a fast-paced environment. We have a strong learning culture at Oxford Health and will support your personal and professional development where youll have access to trust-wide learning and development programmes.
If you are passionate about contributing to the smooth running of essential healthcare services and want to make a difference in patient care, we would love to hear from you!
The ability to travel independently between sites within the Trust is essential for this role.
Main duties of the job
* Auditing of cleaning across Trust sites in Oxfordshire, to ensure all site services achieve high standards, within budget, to ensure all meet Infection Control and Trust standards, and to compile action plans for all remedial actions required.
* Supervise Head Housekeepers in their designated hub including conducting return to work interviews, one to one supervision and local management of work performance
* Deal with day-to-day staffing issues whilst escalating any staffing issues requiring more formal approach to Facilities Support Manager
* Train staff in Trust and local policies and procedures
* Suggest and make recommendations for improvements to existing facilities procedures and developing cleaning schedules.
* Responsible for recording the domestic and porter annual leave and sickness.
* Responsible for identifying any gaps in staffing levels and arrange agency or appropriate cover.
Please refer to the job description attached for a comprehensive list of duties
Working for our organisation
Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the “candidate guide to making an application” and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.
As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”
Our values are:“Caring, safe and excellent”
At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:
* Excellent opportunities for career progression
* Access to tailored individual and Trust wide learning and development
* 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
* NHS Discount across a wide range of shops, restaurants and retailers
* Competitive pension scheme
* Lease car scheme
* Cycle to work scheme
* Employee Assistance Programme
* Mental Health First Aiders
* Staff accommodation (please note waiting lists may apply)
* Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Detailed job description and main responsibilities
We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.
The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.
Person specification
Education/Training
Essential criteria
* Education to GCSE A level or equivalent work experience
* Formal administration training(RSA 3 or equivalent)
* Recognised computer/word training
* Experience in managing large teams of staff
Desirable criteria
* Customer Service NVQ level 3
* BTEC National
* Catering background
* Housekeeping background
Technical Skills
Essential criteria
* Finance related administration such as processing order and invoice
* Experience in creating and updating spreadsheets
* Organisational skills/managing diary systems and tracking information
* Working unsupervised and having to use initiative within boundaries of own role
Desirable criteria
* Experience in working in a healthcare setting
Interpersonal skills
Essential criteria
* Ability to manage complaints sensitively
* Able to demonstrate excellent communication skills when dealing with professionals and customers
Other
Essential criteria
* Driving licence/Ability to travel to geographical sites
* Flexible
Desirable criteria
* Understands the principles of excellent customer service
Documents to Download
JD&PS (PDF, 218.3KB)
Recruiter Contact Details
Name: Samantha Wilcox
Title: Facilities Support Manager
Email: samantha.wilcox@oxfordhealth.nhs.uk
Telephone: 07917 426596
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