Job Details
Job Title: Project Coordinator
Division: FTV Proclad International Limited
Hours of Work: Full-time, Permanent (37-hour week)
Salary: Competitive Salary & Excellent Benefits Package
About the Company
FTV Proclad International Limited is a worldwide market and technological leader in the protective weld cladding of pipeline components.
About the Role
We are seeking an organized and proactive Project Coordinator to support the planning, delivery, and monitoring of projects across the organisation. The successful candidate will work closely with the Key Account Managers and key stakeholders to coordinate activities, track progress, and ensure deadlines are met.
This role requires strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast paced environment. It is an excellent opportunity for someone looking to develop their project management experience within a supportive and collaborative team.
You'll be joining a supportive and forward‑thinking organisation that values collaboration and development. In return, we offer an attractive benefits package including 33 days’ annual leave (pro rata, inclusive of public holidays), an employer pension contribution of 5%, and life assurance, along with opportunities to grow and develop your career.
Responsibilities
* Support Project KAMs with the day‑to‑day management of multiple projects.
* Prepare and maintain project documentation including schedules, action logs, risk registers, and project status reports.
* Coordinate internal project meetings, prepare agendas, capture minutes, and track actions to completion.
* Ensure project information is stored and updated in relevant systems (e.g., ERP, CRM, Project SharePoint).
* Support and coordinate Management of Change processes.
* Assist with preparing quotations, variations, costings, purchase orders, and contract documentation as directed by the KAMs.
* Track customer requirements, technical specifications, and scope changes, ensuring alignment across all stakeholders.
* Support the creation of customer reports, presentations, and progress updates.
* Help manage customer communication channels to ensure timely responses and consistent project messaging.
* Work in the project department coordinating with engineering, production, procurement, and quality teams to ensure project tasks are scheduled appropriately.
* Monitor material availability and procurement progress, raising concerns proactively.
* Follow up with internal departments to verify task completion and flag potential delays to Projects and report to the KAMs.
* Maintain accurate project data for KPIs, including on‑time delivery, margin tracking, and workload metrics.
* Assist with compiling monthly project performance reports and financial summaries.
* Ensure compliance with company quality standards, engineering procedures, and documentation requirements.
* Highlight process gaps or inefficiencies and support initiatives to improve project workflows.
* Contribute to lessons learned reviews and help implement improvements in coordination processes.
Essential Skills
* Experience in a project coordination, project management structures and planning process—ideally within engineering, manufacturing, or technical services.
* Strong organisational and multitasking skills with excellent attention to detail.
* Competent with MS Office (Excel, Word, PowerPoint, Project) and familiar with project tracking tools.
* Clear and professional communication style, both written and verbal.
* Ability to work with cross‑functional teams and manage competing priorities.
Desirable Skills
* Experience supporting Key Account Managers or customer‑facing project teams.
* Knowledge of engineering terminology, drawings, BOMs, or manufacturing workflows.
* Experience with ERP, CRM, or project management systems.
* Awareness of quality management systems (ISO 9001 or similar).
Personal Attributes
* Proactive, resourceful, and solution oriented.
* Strong team player who builds effective working relationships.
* Comfortable in fast‑paced environments with shifting priorities.
* Professional, customer‑focused mindset.
Benefits
* 33 days’ annual leave (pro rata, inclusive of public holidays).
* Employer pension contribution of 5%.
* Life assurance.
* Competitive Salary & Excellent Benefits Package.
* Opportunities to grow and develop your career.
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