About the role As Office Manager you will be an integral part of the team providing support across the business managing our busy office and assisting with HR-related matters. You will have great attention to detail with the ability to work well under pressure whilst multi-tasking. You will be a people person who is willing to get stuck in. You will be dealing with highly confidential information daily so your discretion is key.
Responsibilities
Office Management
Act as the main office contact for general day-to-day queries for staff
Ensure meeting rooms are set up for external meetings and cleared away afterwards
Book meeting rooms as required
Assist with any travel & hotel bookings for both domestic and international travel
Assist with meeting scheduling and sending diary appointments as required
Order office supplies as required
Manage the administration of the fire register
Liaise with the facilities manager as required on other office health & safety elements
Provide general administrative assistance as required
HR Support
Assist with recruiting tasks such as posting jobs, reviewing candidates, conducting screening calls, scheduling interviews, and following up with candidates
Schedule the onboarding process for new employees
Complete and process employee documentation and records and keep the employee database up to date
Track sickness and holidays in the employee database system
Provide ad-hoc employee assistance and deal with employee concerns as required
Escalate any HR issues to the HR Manager for resolution
Assist with the formulation of policies, procedures and changes as well as communicate all updates to employees
Assist with drafting offer letters, contracts and other HR-related documents
Assist with the performance and engagement of staff through the facilitation of 360 reviews & staff surveys etc
Skills and Qualifications
Excellent communication skills, both written and verbal
Excellent attention to detail
Confident working alone as well as part of a team
Previous administration experience
Tact and professionalism when handling confidential information and employee concerns
Previous experience in an office environment
Previous HR assistance experience is desirable but not essential
The Details
~ Part Time Tuesday - Thursday in the office (22.5 hours per week)
~ Salary up to £28,000 FTE (£16,800 based on 3 days per week)
~25 days + bank holidays (pro-rata for part-time employees)
~ Enhanced maternity & paternity pay
~2 volunteering days per year
~ Birthday day off
~24/7 EAP
Please note this is an in office role.