Purpose and Objectives of the Role
We're looking for an experienced administrator to join our Business Support Team.
Main Duties and Responsibilities
1. Accurate data input into Maximo (in-house CAFM system) and client Elogbooks system.
2. Accurately enter service details and costs onto a quote for client submission.
3. Create and manage quotes using Excel and Word.
4. Monitor and review follow-up work orders.
5. Run weekly and monthly reports to ensure data integrity.
6. Communicate efficiently daily with 3rd Party Suppliers and clients.
7. Perform clerical work, such as filing, documentation, and customer service.
8. Maintain and update suppliers' information and customer records.
9. Compose and prepare materials and coordinate schedules for engineers and subcontractors.
Knowledge, Skills & Experience
1. Previous administration experience.
2. Enthusiastic approach with the ability to use initiative to solve problems.
3. Strong organisational skills and ability to handle multiple tasks in a fast-paced environment.
4. Ability to make decisions in a timely manner, with skills in root cause analysis and risk mitigation.
5. Understanding of supply chain, facilities, or hard services.
6. Proficient in Microsoft Office packages.
7. Highly organised with the capability to manage several projects simultaneously.
8. Flexible, quick-thinking, and conscientious.
9. Excellent attention to detail.
Locations, Hours, and Benefits
1. Hours: Monday to Friday, 40 hours, 8 am to 4:30 pm.
2. Location: Head Office, Denton M34.
3. Holidays: 23 days plus 8 bank holidays.
4. Parking: Free on-site parking.
5. Events: Regular company socials.
6. Pension: Details to be provided.
7. Staff Referral: Program details to be provided.
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