This role does not offer visa sponsorship
We're looking for aconfident, proactive administrator to play a key role in maintaining our quality systems. You'll be at the heart of the business, acting as a central point of coordination and working closely with teams across the organisation to keep processes and documentation accurate, well‑controlled and continually improving.
What you'll be doing
* Managing and maintaining the organisation's quality management documentation, ensuring it is accurate, up to date, well‑structured and clearly presented
* Controlling document versions, metadata, templates and formatting to meet internal standards
* Creating and maintaining guidance manuals that explain how systems are managed and governed
* Updating, adding and removing content in line with requests from content owners
* Monitoring document usage and feedback to drive improvements
* Supporting system issues by raising and tracking IT support tickets
* Promoting the importance of quality, governance and good documentation across the business
* Preparing a monthly summary of system changes for visibility and communication
* Using internal communication channels to raise awareness and encourage engagement
* Providing ad‑hoc support to users of the Project Gateway Governance system
What we're looking for
* 5 GCSEs (grades A–C / 9–4), including Maths and English
* Experience in an administrative, coordination or operational support role
* Strong document management, record‑keeping and proofreading skillsConfident communicator, comfortable presenting and engaging with people at all levels, including senior stakeholders
* Proactive, organised and detail‑focused
* Able to work independently and manage priorities effectively
Desirable
* An analytical mindset with the ability to interpret and present data
* Ability to handle confidential information with professionalism and discretion
* Proficient in Microsoft 365
This role would suit someone who enjoys taking ownership, improving how things work, and being a trusted point of contact across the business.
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