The Just Recruitment Group Ltd is currently recruiting for an Office Support Coordinator for an established manufacturer, based in Tiverton, Devon.
Working Hours 35 hours per week
Monday to Friday 8.30am/9.00am to 4.30pm/5.00pm
This is a vital role in providing front-of-house and administrative support throughout the business, handling tasks such as switchboard and visitor management, meeting logistics, document creation, and record maintenance. This position also supports the HR & Payroll Manager with document drafting and formatting, ensuring organised administration without direct project leadership responsibilities, but with a proactive and efficient approach to daily operations.
Duties will include:
* General administrative support to the wider business, including document creation and record maintenance
* Support to the HR & Payroll Manager, particularly in drafting and formatting documents
* Arranging travel - overseas and in the UK, and monitoring the effectiveness of service provisions
* Carrying out annual tasks, such as driver licence checks for company vehicle drivers, updating and maintaining systems and databases to ensure up-to-date, accurate information
* Phone cover and switchboard support
* Visitor management, including sign-in and hospitality coordination
* Meeting support, including room bookings, refreshments, and logistics
* Support with the coordination of compliance training and logging of events and certificates
* Utilising and creating content for our learning management platform - becoming an admin user proficient in creating and analysing reports for compliance
* Responding to internal support requests and processing outcomes, such as placing orders for personal protective equipment and consumables, maintaining internal records and procedures
* Assisting with documenting workflow processes to formalise our wider team procedures and ensure continual review to ensure up-to-date practices are in place
* Administration support of the starter/leavers process, including updating our business systems
Key skills
* Exceptional communication and customer service skills to include: interpersonal, verbal and written.
* High attention to detail and accuracy.
* Proficient in Microsoft Office applications (Word, Excel, Outlook, Teams, etc.)
* The ability to communicate professionally at all levels
* Interested in developing automation tools to improve efficiency
* Comfortable investigating issues and following through to resolution
* Discreet, professional, and collaborative in a multi-functional team environment
* Excellent written English skills, with the ability to produce clear, professional documents.
* Familiar with the organisation of events, overseas travel or similar.
* Previous experience in an office support role for a large multi-functional organisation
* Adaptable, self-motivated, team worker with a can-do attitude who can demonstrate initiative
Please note that if you have not been contacted within 7 days, your application for this position has been unsuccessful.
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