Job Description
Due to successful growth of our clients business, we are exclusively recruiting for the position of office manager for their well established family run construction business.
Ideally you will have worked in a similar position and have the following experience:-
Ideally have Construction / Engineering Admin experience
Diary management of the directors Good knowledge of Excel and Microsoft Office packages
Strong organisational skills
Initiative to streamline & monitor processes Good understanding of invoicing and purchase order process
Oral and written communication skill
Tact, discretion, and respect for confidentiality
A pleasant, confident telephone manner
Job role may be lone working at times
Liaise with clients and suppliers
Diary management
Main contact for answering telephone calls, efficient handling of queries and messages
Monitor incoming enquiries inbox, open & review tenders, pass on and monitor progress
Logging & processing enquiries, managing progress on a CRM database
Setting up & managing electronic files, keeping directories up-to-date
Reviewing, editing, and sending out quotations
Receiving job orders and collating information for job folders
Preparing and editing job completion summaries, collating information, and photos into reports for clients
Assistance to Marketing Director for promotional work as required, administering contacts database, sending out and monitoring responses to electronic mailshots.
General Administrative support to managers as required
Maintain social media accounts
Any other tasks that are related, or may reasonably be requested
Requirements
Requirements
Personal qualities and skills required:
· Team player
· Flexible and able to multi-task and prioritise
· Good telephone manner – able to remain calm under pressure
· Ability to work on own initiative
· Pro-active
· Previous experience in a construction environment essential
Benefits
Benefits
Monday to Friday, no weekends
Day shift
08:30 am- 5:00 pm
Office based daily
Free parking -Due to the rural location transport is essential as not linked to public transport links
Requirements
You will need to be: · Able to plan and prioritise workload. · Professional in the presentation of self within the workplace. · Understanding of and committed to equality of opportunity. · Able to demonstrate track record of organisational improvement. · Comfortable working in a target driven environment and willing to step outside comfort zone. · Passionate about offering superior services and want to make a difference. · A glass half full person, with a sense of humour and a positive outlook. · A team player who engages well with others. · Strong communicator and influencer. · Positive, energetic and hard-working. · Flexible and adaptable to change. · Able to demonstrate strong skills in Excel, Word, Outlook and to be able to learn other applications. · Experienced in working to deadlines, working alone and as part of a team. · Experienced in handling data, numbers and reporting in detail. · Experienced with HR administration, payroll and bookkeeping. · Experienced in administration work in a health care setting.