The Role
Jordan International Bank have an exciting opportunity for an experienced Company Secretary to provide essential support to a variety of internal departments, committees and the Board by handling various administrative and Company Secretarial tasks. This role will play an important role in ensuring the company's statutory and legal operations run smoothly and efficiently, whilst supporting the Bank with various legal tasks and ensure that JIB complies with appropriate regulations.
Experience working in relevant environment will be crucial to the success of this position.
* Prior paralegal experience (preferably including in-house experience), with a strong grounding in corporate and commercial law.
* A paralegal practice award, certificate, diploma, or higher diploma or CILEX qualification preferred.
Responsibilities
* Preparation for the Board and Board Committees activities
* Ensuring the smooth running of the Board’s activities by helping the Chairperson to set agendas and prepare papers.
* Recording minutes at all meetings in accordance with the agreed four-day working day draft turnaround timescales and that the minutes accurately reflect the views of the Board and/or committees.
* Ensuring that all Bank committees are properly constituted and provided with clear terms of reference.
* Attending Bank committee meetings at the request of the Chairperson of the committee and taking minutes of such meetings, if in attendance. Including but not limited to board meetings, Exco, committees and other meeting as required
* To deal with correspondence, collate information and write reports, ensuring decisions made are communicated to the relevant company stakeholders.
* To act as a primary point of contact and source of legal advice and guidance for Directors as regards the Company and its activities in order to support the decision-making process. This will apply particularly to non-executive Directors.
* Ensuring compliance with all statutory filings, e.g. forms 288, 88(2), Annual Returns, filing of resolutions adopted at Annual General Meetings / new Articles of Association and any other filings required to be made with Companies House.
* Administering the registered office; attending to the receipt, co-ordination and distribution of official correspondence received by the Company, sent to the registered office; ensuring the provision of facilities for the public inspection of the Company documents.
* Manage all Corporate Secretarial work for the Bank, within the required SLA of 4 working days.
* Review and revise standard documentation, contracts.
* Participate in activities and meetings, address legal issues as required.
Experience Required
* Membership of an approved and recognised body such as Institute of Chartered Secretaries and Administrators (ICSA)/ Company Secretary of a public company.
* Company Secretarial and/or Legal Qualification.
* Strong written and oral communication skills.
* Well-developed skills in the Microsoft Office
* Interpersonal skills and the ability to work well with people.
* The ability to take ownership and work autonomously or as part of a team.
* Experience in reviewing agreements and legal documents.
* Pervious minute taking experience.
* A proactive attitude, with great organisational, administrative skills and strong attention to detail.
* Sound discretion and judgment, and the ability to maintain confidentiality.
* Outstanding communication skills and comfortable liaising with all stakeholders.
* A positive and energetic approach to the role and a great team player.
* Strong experience in Banking or Financial Services.
What we offer:
* Competitive salary and Employee benefits package
* A great work environment in a Central London location
* The opportunity to learn, progress and enhance your skills
* Private Healthcare
* Company Pension