Job overview
Block Administrator, University of Buckingham Medical School
Department Medical Education
Band 4 £26, - £29, per annum, pro rata
Hours: 22.5 hours per week, all MKUH roles will be considered for flexible working
The Medical School team have an exciting opportunity for a Band 4 Block Administrator to join them. We are looking for a competent and enthusiastic administrator, with a track record of high-quality attention to detail and the ability to work autonomously and as part of the team. Previous experience of working in the NHS is essential.
You will need to be competent in MS IT packages.
If you are motivated, professional and hard working then we want to hear from you.
Please note that we are not able to offer sponsorship for this role.
Interview 19 August
Main duties of the job
'We care We communicate We collaborate We contribute'
To support the Director of Medical Education/Associate Director of Clinical Studies UBMS/Deputy Phase 2 Lead and the Medical Education Manager in the creation and administration of clinical placements for undergraduate medical students from the University of Buckingham Medical School (UBMS), in the arranging of teaching which is required by the Buckingham Medical School curricula or requested by undergraduate medical students, in the pastoral care of all undergraduate medical students during their time with Milton Keynes University Hospital NHS Foundation Trust.
Working for our organisation
'Administrative and Clerical staff feel supported with flexible working at MKUH, reporting 6.82 out of 10, and a 76% feel strongly about approaching their managers regarding flexible working.’ (NHS Staff Survey ).
You can expect a warm welcome at Milton Keynes University Hospital, our staff are friendly and welcoming. We listen to each other and work together to embed our Trusts values and behaviours. At MKUH we appreciate our staff and reward them with an outstanding benefits package including:
1. Free on-site parking
2. Free refreshments
3. Great flexible working opportunities
4. Discounted gym membership
5. Lease car scheme
6. Generous annual leave and pension scheme
7. On site nursery (chargeable)
8. Extensive staff health and well-being programme
Milton Keynes University Hospital NHS Foundation Trust, in partnership with the University of Buckingham, is a University Teaching Hospital; we conduct research and teaching on site to improve the care of our patients. The hospital is undergoing significant investment, and we are proud to be rated good by the CQC. Visit our website to catch up on our latest news.
Detailed job description and main responsibilities
To assist with the planning and organisation of UBMS undergraduate medical students’ clinical placements and to draw up timetables and/or a programme of placement.
To assist in identifying and negotiating with doctors, nurses and other hospital staff to arrange formal and bedside teaching sessions, which are required for UBMS medical students.
To help organise the booking and arranging of rooms and for setting up equipment.
To administer and monitor the evaluation processes for such teaching. To provide pastoral support to students as and when required.
To assist with the induction of Phase 2 students. To make contact with each student prior to the start of their Phase 2 clinical placements at the hospital in order to communicate necessary information on travel, arrival time for the induction, and to request necessary documents for ID badges and Smartcards.
To assist students to adhere to Trust policies and guidelines.
To assist with formative and summative assessments as required.
To work closely with the General Manager, UBMS, keeping them updated on all student matters, especially concerns, problems or complaints, any clinical or non-clinical incidents, any requests for teaching, and matters relating to the wellbeing of students.
To liaise with the Medical School regarding clinical placements, assessments and the number of students involved.
To be available when required to attend Medical School meetings for instruction and feedback in order to be fully conversant with all requirements for their students and to keep abreast of any changes.
To assist with the setting up of UBMS meetings, providing agendas, making room bookings, taking and preparing minutes for circulation and preparing rooms and equipment.
Organise catering when required for the UBMS undergraduate medical students.
To ensure the smooth running of the Academic Centre in the absence of the manager, with reference to the Postgraduate/Undergraduate Education team.
To be completely conversant with all activities of the Academic Centre and to become a key part of the team to deal with and support all users. To give cover when colleagues are absent or on leave, and to be flexible when dealing with the service provision in the Academic Centre.
To handle all confidential medical student material discreetly in line with the data protection legislation. To maintain confidentiality at all times.
Please refer to the Job Description for further details
We believe success lies in the diversity of our employees and are committed to promoting equality, encouraging diversity and embracing inclusion. We welcome applications from everyone interested in working for us.