A fantastic opportunity has arisen for a Management Assistant to support the Commercial Director in a fast:paced manufacturing business. The role will be to deliver high:quality PA, administrative and project support to the Commercial Director and Sales Directors of the UK Insulation Boards division, enabling the Commercial Management Team and their teams to operate efficiently and effectively.
The role works predominantly in direct support of the Commercial Director, acting on their behalf when appropriate. It plays a key role in developing, maintaining and improving administrative processes and systems, providing high:quality management support to help the Senior Commercial Management Team operate effectively in their field based roles
Job Description:
Provide comprehensive PA support to the Commercial Director and Sales Directors, including proactive diary management and coordination of meetings. Act as a key point of contact, responding on behalf of senior stakeholders where appropriate and ensuring timely follow:up of actions. As the PA you will coordinate complex travel arrangements, accommodation, meetings and hospitality, both in the UK and internationally. Manage general administrative activities to support the efficient running of the Commercial Management Team. As the PA you will prepare, format and support the creation of professional presentations, reports and management documents. Attend meetings as required, producing accurate minutes, action logs and timely distribution of documentation. Collate, review and distribute agendas, papers and reports in line with agreed timescales. Build and maintain effective working relationships with internal stakeholders, customers and external contractors. Send out price lists, price increase and surcharge letters, and prepare, raise, and distribute rebate letters as required. Provide support with ordering office stationery and essential refreshments, including coffee, sugar, and lunches. Plan, coordinate and support corporate events, customer hospitality and internal meetings. Liaise with event organisers, venues and suppliers to manage logistics, budgets and timelines. Work closely with the Marketing team to support exhibitions, conferences and external events. Build effective working relationships with customer support teams and event stakeholders. Maintain active memberships with trade bodies by renewing annually, keeping certificates up to date, and monitoring key dates for related events. Produce regular and ad hoc reports for the Commercial Director using SAP/BI and other business systems. Analyse and present sales and performance data in clear, professional formats. Create and maintain monthly management presentations using Excel and PowerPoint. Prepare, draft and quality check surveys, reports, statistics and other commercial documentation Candidate Requirements:
Education Level and General Experience
Educated to GCSE level (Grade C / 4 or above) or equivalent; further education or professional PA/Business Administration qualifications desirable. Significant and recent experience in a Management Assistant, PA, Executive Assistant or Senior Administrator in a role supporting senior leaders. Advanced user of Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint and Teams, with confidence using shared documents and collaboration tools. Strong experience managing data accuracy, reporting and dashboards. Confident working with reporting tools, spreadsheets and presentations, including manipulation of data for management information. Experience working with expenses systems desirable. Comfortable working in a fast:paced, changeable and hybrid working environment. Full valid Uk driving licence is essential Valid passport is essential as occasional travel to Europe This role is commutable from: Stoke on Trent, Newcastle under Lyme, Longton, Uttoxeter, Stone, Stafford, Leek, Cheadle, Eccleshall and surrounding areas
This role would suit candidates with the following experience: an PA, Management Assistant, Exec