About The Role
Job Summary:
We are seeking an organised, proactive, and detail-oriented candidate to oversee the smooth day-to-day running of our office and depot operations. The ideal candidate will play a pivotal role in supporting procurement, administration, fleet coordination, training, health and safety compliance, and internal communications, helping to maintain a professional and efficient workplace.
Key Responsibilities:
Procurement & Finance Support
* Raise purchase orders and requisitions in line with company policies
* Maintain the procurement tracker to ensure accurate and up-to-date records
* Manage new supplier onboarding processes and ensure all documentation is complete and compliant
Office & Site Administration
* Manage and maintain the office email inbox and SharePoint sites
* Order and track office supplies, including stationery, PPE, and IT accessories
* Handle incoming and outgoing post in a timely manner
* Maintain the employee asset register, ensuring all issued equipment is logged and tracked
Employee Training & Travel Support
* Process staff timesheets, working hours, and mileage records for payroll purposes
* Coordinate travel arrangements for staff
* Maintain the company training matrix to ensure all employee training records are current
* Organise and book any required employee training courses, ensuring compliance with regulatory and operational requirements
Fleet & Vehicle Management
* Oversee the daily management of company vehicles
* Ensure vehicle check sheets are completed and recorded accurately
* Schedule regular servicing, MOTs, and inspections for all fleet vehicles
* Coordinate with service providers for vehicle repairs and replacements when needed
* Manage booking and return of temporary or replacement vehicles to avoid downtime
Health, Safety & Compliance
* Support and participate in audits and accreditation activities
* Carry out general HSE duties related to site operations, including fire alarm checks and basic safety inspections
Front Office Duties
* Answer incoming telephone calls in a professional manner
* Greet visitors and ensure they are directed or assisted appropriately
Qualifications, Knowledge, Experience & Skills:
* Minimum grade C in GSCE English and maths
* Good written and verbal communication skills
* Strong organisational skills
* Ability to prioritise workload effectively and meet deadlines
* Accuracy and attention to detail
* Proficient in Microsoft Office (Word, Excel)
* Flexibility and willingness to take on different roles/tasks as required
About The Company
KUS Power Engineering, part of the BRUSH Group, is a design and build, high voltage, electrical contractor committed to outstanding customer service and the safe delivery of turnkey substation projects from 11kV to 275kV.
With a proven track record of quality outcomes, KUS Power Engineering delivers contracting services to some of the largest organisations in the industry, seamlessly managing the design and delivery of a package of works while ensuring their timely commercial closeout.
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