Interview Date: TBC
This post may close early due to high numbers of applications, so you are advised to apply promptly.
All correspondence for this vacancy will be sent by email; please check your account regularly including your Junk and SPAM areas.
A great and friendly place to work, so bring your passion, commitment and expertise and enjoy the opportunities to make a difference every day.
We welcome applications from the Armed Forces Community - get in touch to find out more
PLEASE NOTE: We are unable to provide visa sponsorship for this role.
* Based at George Eliot Hospital, Nuneaton, this role will provide effective administrative support to the George Eliot Hospital Charity (GEH Charity) working closely with the charity, finance and clinical teams.
* This role is a key position at the charity working on day-to-day administrative tasks including grant application requests, processing donations, producing thank you letters and creating reports along with supporting various fundraising activities.
Main duties of the job
* Processing donations and regular gifts to ensure they are correctly added to the fundraising database and thanked in a timely manner.
* Support fundraising team with administration of fundraising campaigns and events.
* Manage all grant applications from start to finish, assisting with grant application form completion, supporting applicants to obtaining correct signatories, raising purchase orders, placing orders and advising on receipt of delivery.
* Lead on weekly grant application catch up meeting and actions to take forward.
* Keep Fundraising Coordinator update on all GEH marketing opportunities for social media and naming tags.
* Take a leading role in managing the administration of fundraising resources, ordering stock, and recording orders on the database.
About us
Here at George Eliot our vision to excel at patient care takes centre stage. An ever evolving clinically-led acute service provider we are on a journey to continually provide high quality, safe and responsive services delivered by inspiring, friendly and compassionate staff who share our corporate values which underpin everything we do. Our values are not just words on a piece of paper, they bond us together, reflect our ambition and shape who we are:
* Effective Open Communication
* Excellence and safety in everything we do
* Challenge but support
* Expect respect and dignity
* Local health that inspires confidence
Benefits: On-site nursery, 27 days minimum annual leave plus bank holidays, cycle to work scheme, flexible working, in house training and development, buying and selling of annual leave, subsidised restaurant, tranquillity garden and generous subsidised on-site parking.
Job responsibilities
* Processing Gift Aid claims in conjunction with the finance team and working across the team to make sure Gift Aid declarations are up to date and accurate and that Gift Aid claims are maximised.
* Support the Fundraising Manager and Coordinator with stewardship of small and unsolicited donations as required.
* Record all cheques and donations received and prepare for thanking.
* Manage administration of online fundraising tools, such as JustGiving and Much Loved.
* Act as first contact for fundraising enquiries over the phone and via email and delegate to the correct team member.
* Send out fundraising materials and resource packs to individual fundraisers, community groups and corporate supporters. Monitor fundraising materials stock levels and handle reorders.
* Provide reports and information as required.
* Manage and maintain fundraising and office filing systems, and database, ensuring our records are in line with adequate retention periods as required by policy.
* All employees are expected to read and follow the George Eliot Hospital NHS Trust, and GEH Charitys policies and procedures and carry out their duties in line with the vision and values of the organisation.
* Maintain a confidential, sensitive, and discrete approach to personal, sensitive and organisational information.
* Represent the organisation in a positive manner.
Person Specification
Experience and Knowledge
* Computer literate and proficient in the use of common software such as Microsoft Office
* Basic financial tracking and management
* Using CRM effectively to input and manage information and data
* Adaptability adjusting to new priorities and unexpected challenges
* Knowledge of using a procurement system to purchase items
* Ability to research information for projects or analysis
Qualifications(s) and Professional Training
* Level 2 Diploma in business admin or acquired equivalent experience in relevant discipline
Skills and Abilities
* Efficiently handling multiple tasks and meeting deadlines
* Juggling various responsibilities simultaneously
* Accurate input and management of data and information
* Maintaining accurate documentation and systems
* Managing calendars, appointments and visits
* Critical thinking to analyse issues and develop solutions
Personal Qualities
* Have a go attitude and team player
* Taking initiative and the ability to work independently
* Representing the business positively to all stakeholders
* Communicate both written and verbally in a clear, professional way via email, telephone and reports
Other
* An ability to travel and to work outside of normal office hours as required accruing TOIL
* Willing and able to travel off-site meetings
* Holds a current driving licence and has access to a vehicle
Trust Values
* Excellence and safety in everything we do
* Challenge but support
* Expect respect and dignity
* Local healthcare that inspires confidence
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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