I am looking for a Legal Secretary/Administrator with experience in Conveyancing to join a Top 50 law firm at their office In Chelmsford.
Working in their Residential Property team comprising of 60 members across their 7 branches, the Residential Real Estate Assistant is an exciting role where you will work to provide professional and dedicated support to a team leader.
Accountabilities
The successful candidate will work as part of a team, assisting in providing an efficient and accurate administrative service. You will be:
* Able to update clients and agents regularly and provide email and phone cover when team leader is not available
* Drafting contract packs and ad hoc letters
* Preparing files for completion and attending to post-completion matters through to file closure
* Able to show initiative when responding to queries and actively try to seek solutions to problems
* Supporting and building working relationships with the team leader and wider team members
* Effectively liaising with staff from other departments and external contacts as required
* Accurately maintaining and updating client and other relevant contact details on the firm's database
* Processing all forms including client questionnaires, money laundering form
* Assisting in maintaining compliant and accurate file management and office systems
* Proof reading all work, checking for spelling and grammar
* Preparing report bundles both electronically and manually
* Preparing completion statements and accounts forms
* Scheduling and managing deeds to ensure records are kept up to date
* Immediately clarifying instructions from fee earners should they be unclear or if deadlines are not made explicit
The candidate
Joining the firm you will have a passion for all things 'property' related, you will understand the confidential element of the role and have the ability to work at a fast pace but still have the high level of attention to detail and accuracy.
You will play a key role in the provision of a high quality and responsive admin service, continuously applying improvements to increase client satisfaction, you will work collaboratively to maintain a consistency approach across the team.
Skills required:
* Positive and professional approach
* Able to communicate with a wide variety of different people from first time buyers to multi-million pound investor clients, buying and selling agents and mortgage brokers
* Attention to detail
* Strong organisational skills
* Work efficiently and effectively under pressure and to deadlines
* Self-motivated and reliable with an ability to use own initiative
* Positive and professional approach
* Legal secretarial experience and or experience of audio typing or digital dictation would also be highly desirable.
What you can expect
* 25 days holiday (FTE) plus Bank Holidays
* Long Service holiday award - 1 extra week every 10 years continuous service
* Private Healthcare with BUPA (offered after probation is passed)
* Scottish Widows Pension Scheme (5% employer / 5% Employee)
* Staff Profit Share and Individual Performance Bonus Scheme
* Salary sacrifice (Pensions, Staff Profit Share)
* Life Assurance - 4 x salary / Permanent Health Insurance
* Paid CSR Day
* Enhanced Maternity/Paternity Leave
* Subsidised gym membership
* Electric car scheme
* Agile/Hybrid Working Policy
* Dress for your Day Policy
This is truly a firm who values their employees and are delighted offer training and support and career opportunity.
Please contact me today to discuss your application.