What can you expect in this role?
Logistics Support
1. Drives EGPAF staff and officials to meetings, field trips and other destinations on official business.
2. Collects and delivers mail, packages and equipment; and maintains records of all deliveries and distributions.
3. Performs pick up duties from various points as directed by the supervisor
4. Work with respective departments to follow up on various permits and VAT related matters.
5. Work to clear various EGPAF shipments at different levels
6. Assist in receiving, packing, labelling and distributing parcels to different destinations as advised from time to time
7. Perform purchase duties as may assigned from time to time.
Vehicle Maintenance
8. Ensures that the assigned vehicle is compliant with the EGPAF minimum operating standards and Foundation Vehicle use Policy requirements.
9. Performs minor repairs, arranges for regular maintenance and ensures that the vehicle is clean and in good running condition at all times.
10. Ensures safety and custody of the vehicle, including tools.
11. Ensures availability of all the required documents/supplies including vehicle insurance, registration, logs, office directory, map of the city/country, first aid kit, and necessary spare parts are in the assigned vehicle.
12. Ensures that, in the event of an accident involving the office vehicle, the necessary steps required by rules and regulations are followed.
Administrative Support
13. Prepare Administrative reports
14. Maintains records for vehicles, logs official trips, records daily mileage, records the use of fuel vouchers, and keeps records on consumption.
15. Keeps track of insurance and other tax formalities
16. Assist office staff in filing, photocopying and maintaining stores when required.
17. Assists in the mailing and distribution of letters and publications
18. Collect and distribute mails as directed by the administrative assistant
19. Follow up on utility invoices and deliver cheques on the specified period of time
20. Coordinate safety and security of office environment
21. Provide coordination support with office commodities.
Other duties
22. Provide back up in the operations department in absence of other operation team members
23. Perform other reasonable duties as may be assigned from time to time by the supervisor
To be successful, you will have:
24. Certificate of Secondary Education
25. Driving Certificate from a Reputable Driving College
26. Certificate of Advanced Driving Course from NIT or VETA
27. Clean Class C driving License
28. Clean Driving History and Promising Driving record
29. At Least Three years of work experience as a driver, with International Organizations preferably USAID
30. Long Distance driving Experience
31. Good Oral communication ability in both Swahili and English
32. Flexibility and ability to work with different people