The Power Centre represents a £2m investment for the company and is a flagship site that positively impacts customers and colleagues while driving industry leadership in pest innovation.
Facilities Management
- Manage the day‑to‑day running of The Power Centre, including service providers and the management agent to deliver a high‑quality, cost‑efficient facility.
- Line‑manage the onsite cleaner, ensuring the site remains welcoming and clean at all times.
- Maintain records of servicing, site plans and other documentation to facilitate future maintenance work.
- Administer the site access pass and sign‑in system, coordinate keyholders with the alarm company, and issue or cancel security staff passes as required.
- Manage external contractors, ensuring compliance with RAMS and that all works are communicated to Power Centre users to minimize disruption.
- Manage the annual budget, including AOP process, tendering, sourcing suppliers, payment terms, PO process, invoicing and monitoring to keep the cost centre within budget.
- Act as the point of contact with the Manor Royal Business Improvement District.
- Coordinate communication of key facility messages to other teams and site users.
- Support other office functions by forwarding expenses, maintaining training files, handling HR information, office supplies, copier maintenance, replenishing toner and managing the room‑booking system.
- Act as the main point of contact and coordinator for internal and external visitors, ensuring visitor experience is smooth.
- For customer and VIP visits, take lead in preparation, briefing colleagues and ensuring a plan is in place.
- Organise additional requirements such as meeting space and catering.
- Coordinate with all users to maintain a calendar of events and important visitors.
- Sign for all deliveries, inform recipients, open unnamed post and distribute accordingly.
- Manage suppliers, including sourcing, negotiating quotes, payment terms and setting up accounts.
- Schedule all preventative A/C maintenance and address urgent & emergency maintenance.
- Schedule PAT testing for electrical equipment as required.
- Assist the Site H&S Manager in maintaining safe operations by coordinating First Aid and Fire Marshal training and following up on site‑specific safety measures.
EA responsibilities
- Diary management: schedule meetings with agreed agendas, resolve conflicts and block time.
- Arrange travel and accommodation, including visa applications where required.
- Process expenses accurately and on time.
- Organise on‑site and off‑site team and external meetings, including attendance where necessary.
- Maintain confidentiality at all times.
- Use Adobe Sign to collect and file signatures for the I&PD Director, internal colleagues or suppliers.
- Provide administrative support for the I&PD Leadership Team, including project administration, scheduling meetings, raising POs, maintaining project documentation, budget and test‑request administration and chasing actions.
Requirements
- Excellent verbal and written communication skills with strong active listening.
- Collaborative, supportive, team‑player attitude.
- Mathematical acumen for budgeting and cost‑saving analysis.
- Customer‑service orientation for occupant and stakeholder satisfaction.
- Analytical thinking and problem‑solving ability.
- Business‑management skills, including prioritisation, scheduling and strategic planning.
- Knowledge of current building, health and safety regulations.
- Computer literacy and confidence in Google Suite (Sheets, Slides, Meet, Docs).
- Prior experience in FM and executive‑assistant/administrative roles.
- Ability to manage workload, multitask and prioritise to meet deadlines (including occasional out‑of‑hours work).
- Ability to work under pressure while maintaining a calm, professional approach.
- Discretion and integrity in handling sensitive or confidential matters.
Desirable
Lives locally and holds a full current driving licence.
Benefits
- Competitive salary
- Hybrid working
- Rentokil Initial Reward Scheme
- 23 days holiday plus 8 bank holidays
- Employee Assistance Programme
- Death in service benefit
- Healthcare
- Free parking
At Rentokil Initial, our customers and colleagues represent diverse backgrounds and experiences. We take pride in being an equal‑opportunity employer, encouraging applications from individuals of all ages, genders, gender identities, gender expressions, ethnicities, sexual orientations, disabilities, religions or beliefs. We believe that everyone has the potential to thrive and contribute, fostering an inclusive environment where everyone can be authentic and feel a sense of belonging. Those who require individual support during any stage of the recruitment process are invited to communicate any specific needs or preferences.
