Overview:
We are seeking a proactive and detailed- orientated Part-Time Accounts and Operations administrator to join our property and retail business. The role will be 3 days per week (Tuesday, Wednesday and Friday) based in our Ingatestone head office for 4 hours per day.
Responsibilities:
* Process and post purchase invoices for multiple companies to Xero
* Daily bank reconciliations
* Prepare weekly payment runs for suppliers
* Send remittance advice to suppliers
* Monthly supplier statement reconciliations
* Reconcile company credit card statements
* Obtain missing supplier invoices/receipts
* Support external audits by providing requested information and documentation
* Manage storage contracts including tracking overdue amounts and collecting outstanding payments
* Book in stock to our EPOS system for our retail store (This will also involve accurate invoice matching to delivery notes and purchase orders and resolving any discrepancies)
* Manage our distribution system - Answering emails/phone, inputting customer orders, invoicing customers, sending statements of accounts, requesting payments and allocating funds to customer accounts.
* Maintain/manage EPOS systems - Entering new products, assist with inputting purchase orders, update price lists, review stock discrepancies and outstanding purchase orders.
* Manage vehicle portfolio (MOTs, services, road tax renewals)
* Manage and book maintenance for properties
* Manage document control for the business through scanning, filing, and accurate record keeping
* Ad hoc admin duties for the wider business
Skills and Experience:
* Proven experience in an office role for more than one year
* Previous experience using an accounting software (Xero, Sage, QuickBooks) (Preferred but not essential)
* Basic knowledge of Microsoft packages (Word, Excel, Outlook)
* Excellent organisational skills with attention to detail
* Confident communicator and telephone manner
* Proactive, reliable, and able to work independently as well as part of a team
* Must be able to drive, due to the location of the office and at times having to commute between locations
Job offer:
* Competitive hourly rate
* Company pension - Employer contribution of 8%
* Private healthcare (After probation)
* Discretionary bonus scheme (After 1 years service)
* 24 days holiday plus bank holidays(Will be pro rata for working hours)
* Flexible hours between the hours of (10am - 3pm)
Job Type: Part-time
Pay: £15.00 per hour
Expected hours: 12 per week
Benefits:
* On-site parking
Work Location: In person