Office Co-ordinator & Team Assistant | £35,000 - £46,000 DOE | Perm | 5 days office based | City Location
An established global investment firm is seeking an organised and proactive Office Coordinator / Team Assistant to support the smooth day‑to‑day running of its London office. This is a hands‑on role suited to someone who enjoys variety, takes pride in keeping an office running efficiently, and is comfortable supporting senior stakeholders alongside the wider team. You will play a central role across office coordination, facilities, reception, and administrative support, working closely with the Office Managers and collaborating with colleagues across the business.
Key Responsibilities
Office & Facilities Management
* Maintain office equipment, supplies, and shared spaces to a high standard
* Manage incoming and outgoing mail and couriers
* Maintain records for security access cards and liaise with building security
* Act as Fire Warden, attending briefings and supporting evacuation drills
* Support Health & Safety procedures across the office
* Manage kitchen areas, including restocking supplies and coordinating dishwasher duties
* Order and monitor inventory of general office supplies
Reception & Meeting Support
* Coordinate meeting room bookings using calendar systems
* Register guests and manage visitor access with building security
* Answer incoming calls and welcome visitors professionally
* Provide hospitality support, including refreshments and catering
* Assist with meeting room technology setup and basic troubleshooting
* Ensure meeting rooms are tidy, organised, and ready for use
Administrative & Team Support
* Manage diary and travel arrangements for Executive Director level stakeholders
* Process Executive Director expenses
* Provide general administrative support including document preparation, printing, and binding
* Maintain administrative records, databases, and shared documentation
* Support onboarding of new joiners, including inductions and welcome materials
* Coordinate internal communications and team updates
* Assist with ad hoc tasks and projects as required
Events & Coordination
* Support logistics for board meetings and internal events
* Assist with planning larger team meetings, including RSVPs and venue bookings
* Contribute to the organisation of social events and team activities
Skills & Experience Required
* Previous experience in a similar office support or team assistant role
* Proven diary and travel management experience
* Strong Microsoft Office skills and confidence using administrative systems
* Excellent communication and interpersonal skills
* Highly organised with the ability to manage multiple priorities
* Proactive, detail-oriented, and service-focused
* Professional, discreet, and trustworthy
* Comfortable working independently and as part of a team
* Willing to be fully office-based and provide hands‑on support
This is an excellent opportunity for someone who enjoys being at the heart of an office environment and supporting a collaborative, fast‑paced team. We are ideally looking for a candidate who can start immediately or is available on short notice (2 weeks max). Please apply ASAP to avoid disappointment! REF: JGA/146875 Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.
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