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Join to apply for the Secretarial Assistant/Audio Typist - Huntingdon role at Pacomarine Limited
Job Summary
To provide efficient and comprehensive medical secretarial and administrative support within the Dermatology and Plastic Surgery Department.
Job Summary
To provide efficient and comprehensive medical secretarial and administrative support within the Dermatology and Plastic Surgery Department.
Main duties of the job
To perform all allocated secretarial and administrative tasks required to meet the needs of a very busy service.
* Validation - e-track queries/Information Services reports
* Dealing with telephone enquires both internal and external
* Dealing with incoming and outgoing post
* Direct administrative support to Consultants and nurse specialists
* Dealing with emails
* Please Note the advert may close sooner than the date advertised due to levels of interest, closing of the advert will happen with no notice*
About Us
We are committed to promoting diversity and inclusion in our workforce and encourage applications from people of all backgrounds, with a special focus on welcoming individuals from disabled, Black, Asian, and Minority Ethnic (BAME) communities, as well as those from our local area.
In line with our dedication to employee support, we offer a variety of benefits. For more information, please see the attached staff benefits leaflet.
We strive to create a supportive and inclusive workplace where employees feel valued and empowered to excel in their roles. Join us and become part of a team dedicated to making a positive difference in our community.
Details
Date posted
19 June 2025
Pay scheme
Agenda for change
Band
Band 2
Salary
£24,169 a year pa pro rata
Contract
Fixed term
Duration
12 months
Working pattern
Part-time
Reference number
176-S-7099480-A
Job locations
Hinchingbrooke Hospital
Hinchingbrooke Park
Huntingdon
PE29 6NT
Job Description
Job responsibilities
Utilising CAREFLOW (Patient Administration System) E-Track, EPRO, EVOLVE, ClinicMan, ICE and MS Teams to provide an efficient service for patients, staff and visitors, when required.
To utilise other software packages, as required, to maintain records for audit directly relevant to the post.
Support the smooth running of the Dermatology and Plastic Surgery Department.
Respond to enquiries from clinics and wards (personal and telephone) ensuring good communication and appropriate referrals.
Knowledge of the secretarial work within the specialty enabling appropriate support with workloads.
Demonstrate initiative tact and ensure confidentiality is maintained at all times.
To liaise with patients, consultants/teams, pre-assessment centres, wards, and other departments and communicate with patients, relatives and other hospitals.
Job Description
Job responsibilities
Utilising CAREFLOW (Patient Administration System) E-Track, EPRO, EVOLVE, ClinicMan, ICE and MS Teams to provide an efficient service for patients, staff and visitors, when required.
To utilise other software packages, as required, to maintain records for audit directly relevant to the post.
Support the smooth running of the Dermatology and Plastic Surgery Department.
Respond to enquiries from clinics and wards (personal and telephone) ensuring good communication and appropriate referrals.
Knowledge of the secretarial work within the specialty enabling appropriate support with workloads.
Demonstrate initiative tact and ensure confidentiality is maintained at all times.
To liaise with patients, consultants/teams, pre-assessment centres, wards, and other departments and communicate with patients, relatives and other hospitals.
Person Specification
Education and Quallifications
Essential
* Educated to GCSE level standard English Language at Grade A - C (or equivalent)
* Audio typing qualification or relevant experience
Desirable
* NVQ II in Business Administration
Experience
Essential
* Previous Secretarial/Office experience
* Demonstrate an understanding of customer care/ability to work with sensitive and confidential information
* Experience of working with the general public and/or professionals
Desirable
* Experience of working within the NHS and an understanding of medical terminology
* Experience of using Hospital systems, for example PAS (Patient Administration System)
* Experience of using MS Office, particularly MS Word and Outlook
Knowledge
Essential
* Knowledge and understanding of Confidentiality and the Data Protection ACT
* Ability to adhere to Policies and Procedures
Desirable
* Understanding and working practice of NHS performance targets including 18-week referral to treatment times
Person Specification
Education and Quallifications
Essential
* Knowledge and understanding of Confidentiality and the Data Protection ACT
* Ability to adhere to Policies and Procedures
Desirable
* Understanding and working practice of NHS performance targets including 18-week referral to treatment times
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
North West Anglia NHS Foundation Trust
Address
Hinchingbrooke Hospital
Hinchingbrooke Park
Huntingdon
PE29 6NT
Employer's website
https://www.nwangliaft.nhs.uk/ (Opens in a new tab)
Employer details
Employer name
North West Anglia NHS Foundation Trust
Address
Hinchingbrooke Hospital
Hinchingbrooke Park
Huntingdon
PE29 6NT
Employer's website
https://www.nwangliaft.nhs.uk/ (Opens in a new tab)
LNKD1_UKTJ
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Part-time
Job function
* Job function
Administrative
* Industries
Administrative and Support Services
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