Overview
Facilities Support Coordinator - 6 Month Maternity Cover - Ipswich
Monday - Friday (9:00am - 5:00pm). Hybrid working.
Salary: Competitive + End of Term Bonus circa £1500
Benefits include: Life Insurance, Income Protection Insurance, Healthcare, Gym Membership, Free Parking, Pension, Annual and quarterly performance bonus, 20 days holiday + Bank holidays increasing over time & Christmas shutdown.
Leading international construction company with over 150 years of history is looking for a proactive, hands-on administrator to support our Health & Safety and Facilities teams. Reporting to the H&S/Facilities Manager, you\'ll play a key role in helping us stay organised, compliant, and responsive in a fast-paced, process-driven environment.
What You\'ll Be Doing
Facilities Support
* Keep maintenance records up-to-date and ensure all compliance documentation is properly stored.
* Support planned and reactive maintenance projects, helping with scheduling and coordination.
* Liaise with external contractors and manage their access to the premises.
* Provide reception and switchboard cover during lunches, absences, or holidays.
* Communicate regularly with cleaning contractors and address feedback from staff and cleaners.
* Collaborate with Warehouse & Logistics Managers on building and maintenance needs.
Health & Safety / ISO Administration
* Provide admin support to the Health & Safety and ISO teams.
* Assist with updating policies, procedures, and standards related to H&S and ISO compliance.
* Help coordinate training, including booking courses, processing quotes and invoices, and distributing training materials.
* Manage records for issued safety equipment and ensure everything is tracked properly.
* Support visitor and contractor safety by managing inductions and sign-in/out processes.
* Handle other general admin tasks to help the team run smoothly.
What We\'re Looking For
* Strong administrative experience, ideally in a similar role or environment.
* Comfortable juggling multiple tasks and working to deadlines — even when things get busy.
* High attention to detail and strong organisational skills.
* Confident communicator, both written and verbal, with a friendly and professional phone manner.
* A team player with a proactive, adaptable attitude and a willingness to help wherever needed.
* Solid IT skills — particularly with Microsoft Office and database systems.
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