Legal PA Real Estate (8 Month FTC) London
Box Solutions Recruitment is hiring an experienced and proactive Legal PA to join an award-winning law firm within their Real Estate division on an 8-month fixed-term contract. This is an excellent opportunity to work in a fast-paced, collaborative environment supporting a team of six fee earners, including a Partner, while playing a key role in delivering exceptional client service.
The Role
Provide high-quality, proactive Personal Assistant support, ensuring smooth day-to-day operations and contributing to the wider success of the team.
Key Responsibilities
* Provide dedicated support to a team of six fee earners, including a Partner
* Work closely with Finance teams to support billing, reporting, and management of matter balances and working capital
* Collaborate with Business Development on events, conferences, CRM administration, CV updates, and support with bids, tenders, and pitches
* Assist Client Relationship Partners with organising meetings, events, and preparing client reports
* Manage matter processes including engagement letters, matter setup, and liaising with relevant internal teams
* Handle conflict checks and Client Due Diligence, ensuring full compliance with firm procedures
* Oversee file management, including matter closures, billing follow-up, and archiving
* Provide comprehensive diary management, including forward planning and resolving scheduling conflicts
* Coordinate complex travel arrangements, ensuring cost-effective solutions
* Organise meetings, including preparation of packs, itineraries, and logistics
* Manage administrative workflows and ensure timely delivery of tasks
* Delegate document production tasks such as pitches and legal documentation
* Maintain strong technical knowledge and support continuous improvement
* Ensure compliance with all risk and regulatory procedures
About You
* At least 3 years experience in a similar Legal PA or professional services role
* Proven experience supporting multiple stakeholders in a busy environment
* Happy to commit to an 8-month fixed-term contract
* Exceptional communication skills with strong attention to detail
* Highly organised with the ability to manage multiple priorities
* Strong Microsoft Office skills
* Proactive, flexible, and able to work both independently and as part of a team
* A strong commitment to delivering outstanding client service
What Is On Offer
* 33 days holiday (25 days plus 8 bank holidays)
* Hybrid working 3 days in the office and 2 days from home (flexible, non-fixed days)
* Subsidised travel
* Opportunity to join a highly regarded, award-winning law firm
* Collaborative and supportive working environment
* Exposure to high-quality work within a leading Real Estate team
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