Job Description
Engineering Administrator - Leatherhead (Inside IR35)
Location: Leatherhead, SurreyContract: 12-month contract (Immediate start)Rate: £30 - £32 per hour PAYEWorking Pattern: 5 days per week, office-basedIR35 Status: Inside IR35
About the Role
An experienced Engineering Administrator skilled in document control is required to join a leading project delivery team for an initial 12-month contract based in Leatherhead. This position offers the opportunity to work within a technically focused, professional environment supporting a significant engineering project.
Candidates with client-side experience are strongly preferred.
Role Overview
Working under broad direction, you will manage the full scope of document control activities across the project lifecycle. You will coordinate the implementation of the document management strategy, ensuring alignment with contractual, quality, and scheduling requirements. You will also lead document control personnel and ensure systems are used effectively and efficiently.
Main Responsibilities
* Implement and manage the Document Management strategy in line with project needs.
* Ensure all documentation deliverables meet schedule and budget requirements.
* Liaise effectively with the project team, clients, and subcontractors to address documentation and data issues.
* Manage engineering and supplier document distribution workflows.
* Produce and maintain document control reports, registers, and distribution matrices.
* Supervise a multi-location document management team.
* Ensure consistent use of Document Management systems (IPMS, Documentum, SharePoint, etc.).
* Maintain Master Document Register, Distribution Matrix, and Supplier SDRLs/SDLs.
* Operate and oversee the document request for release process.
* Support training and development initiatives for document management personnel.
* Identify opportunities for process and system improvements.
Experience & Technical Skills
* Degree or equivalent experience in the oil and gas or process plant industry would be beneficial
* Experience in document management
* Proficient in the use of EDMS and electronic imaging systems, such as Documentum and IPMS.
* Experience with SharePoint is desirable.
* Understanding of information management principles and documentation for process plant environments.
* Experience developing and implementing procedures and document control workflows.
* Awareness of Regulatory Authority requirements.
Personal Attributes
* Confident and clear communicator, capable of engaging across all levels of a project organisation.
* Self-motivated and proactive with a strong sense of ownership and accountability.
* Effective leader and team motivator.
* Able to solve problems efficiently and optimise available resources.
* Positively influence the culture and performance of the Document Management team.
* Forward-thinking and keen to contribute to continual improvement.
If you are ready to take on a pivotal role within a dynamic project team and bring the expertise needed to ensure efficient document control processes, we would be delighted to hear from you.
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If your application is successful, you will be contacted shortly.
The Engineering Administratorjob title and description in this advertisement may differ from the client's official job description/contract. We appreciate your interest in this role. E Personnel Recruitment aims to acknowledge all applications, but due to the high volume of CVs we receive, this may not always be feasible.
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