Job Title: Project Coordinator
The Project Coordinator (PC) leads the main administrative tasks within the Delivery Operations scope, covering activities from the handover from Sales to Delivery until the handover to Customers and Service. The PC supports the Project Manager and Construction Manager, including customer communication when required. The PC reports to the Delivery Operations Manager and cannot hold this role concurrently with a Sales Administrator position.
Core Responsibilities:
The PC proactively leads and supports key administrative tasks related to project execution, serving as the primary support for the Project Manager and Construction Manager. This includes managing project documentation, dynamic cost planning, updating good receipt records, invoice processing, and supporting project closing activities.
The PC reports to the Delivery Operations Manager and is responsible for coordinating, evaluating, and developing a team of professionals to ensure timely access to necessary materials and inputs, maintaining consistent task management.
Project Administrative Tasks:
* Support the monitoring of actual versus planned costs, reporting deviations, and ensuring proper booking of costs, alongside preparing revenue and cost forecasts to facilitate review by the Project Manager.
* Update project forecasts monthly, ensuring adherence to front-line guidelines for forecast change approvals.
* Verify invoicing and collection statuses against billing plans, reporting deviations as needed.
* Participate in Project Reviews post-booking, ensuring accuracy in cost planning for correct revenue recognition based on the Percentage of Completion (POC) method.
* Post pre-closing review, set correct sales recognition statuses and plan remaining costs to develop a Late Costs plan.
* Administer change orders and prepare purchase requests with complete information, monitor purchase order creation, and check invoices without purchase orders or goods receipt.
* Assist Project and Construction Managers with customer correspondence, approvals, signatures, and documentation to support potential claims.
* Ensure accurate labor planning before installation activities, including subcontracting requests and scheduling of installation hours for fitters and testers.
* Support Construction Managers with document management for fitters and subcontractors in coordination with the Installation Resource Manager.
Skills & Experiences:
* Experience in administrative tasks.
* Understanding of contract terms, financials, and relevant regulations.
* Effective communication skills for presenting business information and collaborating with managers, customers, and contractors.
* Proficiency in report writing and professional correspondence.
* Problem-solving skills with the ability to handle various variables.
* Cost management knowledge is beneficial.
* Familiarity with KONE's Customer Experience programs and Project Management Framework.
* Proficiency in Microsoft Office suite.
* Knowledge of SAP system functionalities.
What KONE Offers:
We provide a competitive salary, 25 days of holiday plus 8 bank holidays, a volunteering day, pension scheme, development opportunities, and reviews to support your professional growth. Enjoy support from experienced industry leaders, bonuses, discounts, 24/7 GP support, wellbeing access, and hybrid working arrangements.
At KONE, we foster an innovative, collaborative culture that values each individual's contribution. Employee engagement, sustainability, ethical business practices, mutual trust, and respect are core to our culture. We are committed to providing opportunities for career and personal development to help you live a healthy, balanced life.
Learn more at www.kone.com/careers.
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