Receptionist / Office Administrator (Maternity Cover)
* Fixed-Term
* Group Admin
* Sheffield
We’re looking for a Receptionist / Office Administrator to join our team in Sheffield on a fixed term contract covering maternity until April 2027.
In this role, you'll ensure the smooth running of our office and provide excellent support to the wider ITI team. You’ll be at the heart of the business, managing reception duties, coordinating documents, handling car hire bookings, and providing general administrative assistance to colleagues across the organisation.
This role is perfect for someone who is organised, proactive, and enjoys supporting a busy team while contributing to an efficient and professional office environment.
Salary: Up to £26,000, depending upon skills and experience.
Through our 50 year history, ITI Group has combined the skills, experience, and knowledge of many recognised and respected industry names to become a leading partner for industry. We develop and integrate digital transformation solutions for Energy, Nuclear and Industrial manufacturing sectors. We advance safe, secure and sustainable operations through the innovative use of technology.
You’ll be joining a global brand with locations across the UK, Europe and North America. Our people work together with clients to solve problems, unlock the potential of the connected world, and create solutions that deliver value.
At the heart of ITI Group is a complete commitment to innovation and transformation. Our people are practical, insightful and dynamic, with a personal approach. We are dedicated to working in partnership with our colleagues, leaders and customers, and developing a culture that allows us to inspire, and deliver a safe, sustainable future where people shine.
You will:
* Receive and direct incoming calls
* Open and distribute incoming and outgoing post
* Ensure the general reception area is tidy and adhering to the clean desk policy
* Maintain the coffee machines in communal areas
* Download P11D reports through Nexus and recording hire car vehicles on MID Allianz for Insurance records
* Reconcile all Trakotel invoices with correct cost codes and authorise payments for Purchasing
* Check on Stationary or Catering supplies and placing any orders as required
* Distribute milk on Mondays and Wednesdays in each canteen area
* Carry out weekly checks and stock up on the tea/coffee/sugar supplies in each canteen area
* Reconcile Nexus (Car Hire) invoices with correct cost codes and authorise payments for purchasing
* Carry out monthly checks on driver licence expiry dates for driver declarations – if any due to expire, send reminder emails to the drivers to submit their new driver licence details and processing forms as required
* Receive and welcome visitors
* Maintain visitor logs via the visitor sign in system
* Handle access control and the issue of visitor and temporary staff badges
* Prepare refreshments and catering orders for visitors
* Reconcile all hospitality invoices with the correct cost codes and authorise payments for Purchasing
* Maintain fire register with any new starters/leavers
* Process Business use of Personal Vehicle forms
* Carry out any general administrative tasks requested to support the business.
* Display posters or signs around the office and changing them when new documents are produced
* Book and manage meeting rooms
* Carry out Annual DVLA checks and email all staff to remind them that Driver Declaration Forms are due to be returned, checks to be made and spreadsheet updated with confirmation that drivers are covered – this task takes place in March.
* Archive at the end of the Year in the Travel and Admin Inbox; creating new folders for the next year
* Archive at the end of the Year in the Reception, Travel and Admin folders in Reception drive; creating new spreadsheets to use for Travel, Driver Declarations, out of hours support spreadsheets etc
We are looking for:
Experience and Knowledge
* Previous experience working within an Administrator/Receptionist role.
* GCSEs grade A-C (or equivalent) in Maths and English.
Skills and Abilities
* Ability to manage multiple, competing priorities.
* Computer literate, in particular: proficient user of IT packages including MS Office and Adobe Acrobat.
* Good standard of written and oral communication.
* Willingness to take ownership, be proactive and demonstrate problem solving skills.
* Excellent attention to detail skill and ability to prioritise work.
* Excellent time management, interpersonal and organisational skills.
* Presentable, professional and approachable.
* Ability to work and develop relationships with people remotely e.g. via email and phone.
* A can-do attitude and willingness to succeed.
* Ability to show initiative and can see a task through to the end.
* Calm and effective when working under pressure.
In line with our company values we are looking for someone who,
📈Will Deliver what we promise
🦺Will demand the highest levels of Safety and Security
🏆Will apply Technical Mastery
🧠Is committed to Continual Learning
💡Will challenge the norm to make a difference through Innovation
As a Great Place to Work®certified organisation with over 50 years of deep technology expertise, you’ll work alongside specialists who solve complex, real-world challenges. You’ll gain exposure to intelligent systems that power critical facilities - building skills that shape safer, smarter, and more sustainable operations.
At ITI Group our people are our best asset. We offer a variety of benefits, to attract and retain talent, which include:
* 25 days annual leave, 8 Bank Holidays, plus the ability to buy and sell up to 5 days per year
* Flexible start and finish times, including flexi-Fridays
* Competitive Employee Referral Award Scheme
* Private Medical Insurance
* Life Assurance
* Pension
* Payment of professional membership fees
* Healthy Extras - Employee Assistance Programme, access to a practising GP, Confidential Advice
* Enhanced family friendly policies
ITI is an equal opportunities employer. For more information, please refer to our Equality of Opportunity statement on the ITI Group Careers page.
Please note: to help our interviewers stay fully engaged in the conversation, we use an AI note taker during first-round interviews. It will join the meeting to create a transcript, which is used only to support the hiring process.
Application Deadline: 16/03/2026
#J-18808-Ljbffr