Title: Recruitment Administrator – Central Services
Location: North West London area
Salary: £25,000 – £30,000/Term
Contract: Fixed Term (Part-time / Flexible hours available)
Working pattern: Hybrid / On-site
An established education organisation is seeking a highly organised and proactive Recruitment Administrator – Central Services to support its recruitment functions. This is an excellent opportunity for someone who enjoys working in a structured environment, coordinating processes, and supporting multiple teams to ensure smooth day-to-day operations. If you are detail-oriented, adaptable, and confident managing multiple priorities, we would like to hear from you.
Working closely with central teams including HR, finance, governance, and operations, you will play a key role in supporting administrative processes and maintaining high standards across the organisation.
The role
In this position, you will support the effective delivery of central services by managing administrative tasks, maintaining accurate records, and ensuring communication flows efficiently across teams. You will coordinate meetings, support reporting processes, and contribute to the smooth running of organisational operations.
This role would suit someone who is organised, proactive, and able to manage deadlines while handling sensitive information with professionalism and care.
Key responsibilities
* Coordinate end-to-end recruitment processes across the Trust
* Post vacancies on job boards, the Trust website, and recruitment platforms
* Manage applicant tracking systems and maintain accurate candidate records
* Screen applications against essential criteria (where appropriate)
* Schedule interviews, assessments, and selection activities
* Liaise with candidates to provide updates and ensure a positive candidate experience
Pre-Employment Checks & Compliance
* Administer safer recruitment processes in line with statutory guidance (e.g. Keeping Children Safe in Education)
* Carry out pre-employment checks including:
o DBS applications
o Reference requests and verification
o Right to work checks
o Qualification verification
* Maintain accurate single central record (SCR) data where required
* Ensure all recruitment activity complies with GDPR and Trust policies
Onboarding Support
* Coordinate offer letters and contracts
* Support onboarding processes, ensuring all documentation is completed
* Liaise with payroll, HR, and school teams to ensure smooth onboarding
* Provide new starters with key information and documentation
Stakeholder Support
* Act as a first point of contact for recruitment queries from candidates and hiring managers
* Provide guidance to schools on recruitment processes and timelines
* Build strong working relationships across the Trust
Why apply?
This is an opportunity to join a values-driven organisation where your administrative skills will have a meaningful impact. You will be part of a supportive team, contributing to efficient operations and helping to maintain high standards across the organisation. The role offers flexibility, hybrid working options, and opportunities for professional development.
Safeguarding Commitment:
This role is subject to an Enhanced DBS check.
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