Job Overview
We are looking for a Secretary/Administrator to support our client, a leading Law Firm at their busy Bristol or Cardiff Office. The role will be supporting Solicitors within the Mental Health/Court of Protection teams with their case preparations and assisting with administrative duties. This is a full-time permanent post.
There are many development opportunities and therefore this role may be suitable for someone who is looking to gain experience and develop long term into a fee earning role.
Responsibilities
* Opening new files on the internal case management system.
* Diarising Court Orders on receipt.
* Undertaking any other follow up action on receipt of Court Orders as directed by fee earners.
* Listing & diarising Court hearings/tribunals for fee earners & ensuring instructed Counsel is booked for same.
* Saving evidence as it is served to the relevant file on the case management system.
* Arranging professional's meetings.
* Undertaking the preparation of Court bundles as per the fee earners index.
* Undertaking the preparation of billing bundles & liaising with the Costs Drafts Person throughout the billing process.
* Completing legal forms as instructed by fee earners.
* Submitting legal aid applications and monitoring legal aid certificate limitations.
* Photocopying or scanning documentation as required.
* Processing incoming mail (paper & Email), to include marrying up exhibits as detailed within correspondence.
* Accurately completing fee earners' dictation as efficiently as possible.
* Answering calls received through the telephone line and dealing with queries in a professional and confidential manner, ensuring all messages are passed on accurately to the relevant fee earner.
* Assist Team with any work overflow.
* Assist Practice manager with tasks as and when required.
* Any other duties as requested by any member of the management team.
Person Specification
* Must have good organisational skills & an excellent attention to detail.
* Ideally have experience using digital dictation equipment.
* Must have confident and clear communication skills, both verbal and written.
* Must be computer literate with experience of using Microsoft Office packages.
* Must be able to multi-task & work well under pressure.
* Be proactive and able to work well without supervision
Job Type: Full-time
Pay: From £23,500.00 per year
Benefits:
* Additional leave
* Company pension
* Cycle to work scheme
* Flexitime
* Health & wellbeing programme
* Private medical insurance
* Referral programme
* Work from home
Work Location: Hybrid remote in Cardiff CF5 1GX