Overview
Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area. The role may involve contact with prisoners depending on area of work. No line management responsibilities.
Characteristics
* Organise, produce and maintain accurate records for area of work
* Act as contact point for all communications, prioritise and distribute communications to the appropriate person or relevant department in establishment
* Complete monitoring returns for area of work
* Input requisitions onto the finance database and process requisitions for defined area of work
* Co‑ordinate any awareness sessions for area of work
* Prepare paperwork for checking by manager, conducting initial checks as required
* Correspond with relevant stakeholders and agencies to ensure information is adequately shared
* Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
* Collate information relating to relevant Service Delivery Indicators (SDI’s)
* Act as secretary to meetings as required including organising agenda, taking and distributing minutes and action points
Job Descriptions relating to this Group Profile
The post is rotational so the job holder may carry out a range of business administrative roles. Examples include:
* Business Administrator: Activity Hub
* Business Administrator: Business Hub
* Business Administrator: Equality
* Business Administrator: Estates
* Business Administrator: Management Coordinator
* Business Administrator: Offender Management Hub
* Business Administrator: People Hub
* Business Administrator: Programmes
* Business Administrator: Psychology
* Business Administrator: Safe Deant and Secure
* Business Administrator: Safer Custody
* Business Administrator: Security Intelligence Collator
* Business Administrator: Substance Misuse and Drug Strategy
* Business Administrator: Healthcare
* Business Administrator: Observation, Categorisation and Allocation (OCA)
* Business Administrator: Establishment Television Systems
* Business Administrator: Mobilisation, Transition and Transformation Administration Support
* Business Administrator: Regional Admin support Wales
* Business Administrator: Regional Estates Team
* Business Administrator: Safe Deant and Secure Benchmark
* Business Administrator: Equality Benchmark
* Business Administrator: Safer Custody Benchmark
* Business Administrator: Resettlement Worker Benchmark
* Business Administrator: OMU Benchmark
* Business Administrator: Regional Admin Support (North East)
* Business Administrator: Regime Development
Essential Skills/Qualifications/Accreditation/Registration
Job holders must complete specific training in their specialism once they take up post. Ability to fulfil all spoken aspects of the role with confidence in English or Welsh (where specified in Wales).
Behaviours
* Changing and Improving
* Communicating and Influencing
* Working Together
* Managing a Quality Service
* Delivering at Pace
Working Arrangements & Further Information
MoJ offers Hybrid Working arrangements where business need allows, blending base location, other MoJ sites or home. The role can only be worked in the UK.
Standard full‑time working hours are 37 hours per week excluding unpaid breaks. Part‑time, flexible and job‑sharing arrangements are considered where they meet demands of role.
Civil Service Nationality Rules
* UK nationals
* nationals of the Republic of Ireland
* nationals of Commonwealth countries with the right to work in the UK
* nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and eligible family members under EUSS
* individuals with limited leave to remain or indefinite leave to remain eligible for EUSS
* Turkish nationals and certain family members with right to work in Civil Service
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