Job Overview
We are looking for a proactive and highly organised Rota Assistant to join our Urology service at North Bristol NHS Trust. This is a key administrative role within a large and busy clinical department, supporting the delivery of safe and effective patient care. Reporting to the Rota Coordinator, the successful candidate will help manage the day‑to‑day coordination of the clinical rota for approximately 30 consultants, 20 registrars, 10 junior doctors and 20 nursing staff across two hospital sites – Southmead Hospital and Weston General Hospital. The rota covers on‑call commitments, theatre sessions and outpatient clinics, and plays a critical role in ensuring we maintain the appropriate staffing levels across all service areas.
Main Responsibilities
* Assisting in the preparation, maintenance and regular updating of the clinical rota
* Ensuring appropriate cover for all clinical areas including on‑call shifts, theatres and clinics
* Managing leave requests (annual, study, sickness) in accordance with departmental guidelines
* Liaising with medical staff, service managers and clinical leads to address and resolve rota gaps
* Distributing the rota to relevant teams in a timely and clear manner
* Supporting the department to remain compliant with junior doctor safe working hours and contractual requirements
* Providing general administrative support to the rota function as needed
Qualifications and Experience
* Good general education including GCSE in Maths or English (or equivalent)
* Advanced keyboard and computer skills – Microsoft Office
* Previous experience in an administrative role (rota or NHS experience desirable but not essential)
* Confidence in using computer systems (full training provided)
* Excellent written and verbal communication skills, with an ability to work under pressure
* Strong organisational skills and meticulous attention to detail, with the ability to exercise judgement and take responsibility for actions
* Previous NHS experience or rota management experience is desirable
North Bristol NHS Trust values all people as individuals. We aim to be an anti‑discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives and skills. We welcome applicants from all under‑represented groups. North Bristol NHS Trust are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
Please note that stringent pre‑employment checks are undertaken on all successful applicants prior to commencement in post. The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression through the scale is by annual increments.
If you apply for this vacancy and have not received a communication from North Bristol NHS Trust within three weeks of the closing date, please assume that on this occasion your application has been unsuccessful.
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