Part-time administrator

The Role - Part-Time Administrator

Location: Glasgow (North)
Hours: 20 hours per week (Monday to Friday)
Pay Rate: £16.35 per hour

Office Angels are currently recruiting on behalf of a well-established consultancy operating within a specialist sector. Due to client confidentiality, further details will be shared at interview stage to ensure you are fully informed and prepared.

We are seeking a proactive and self-sufficient individual who can confidently work independently. This role requires someone who can take initiative, manage their own workload, and work closely with senior stakeholders, including Directors, to effectively chase information and meet deadlines.

There is flexibility around how the 20 hours are worked (e.g. 4 hours per day), however, the role will be office-based across five days.

Key Responsibilities

Support with tender bid submissions, including preparing documentation in Word and PowerPoint
Produce and format specifications and reports using Microsoft Word
Manage monthly invoicing in line with forecast sheets using Sage
Provide front-of-house support, including answering incoming calls and managing reception duties
Monitor shared inboxes (Accounts and Energy) via Outlook
Track incoming payments and update records accordingly
Maintain the electronic cash book using Excel
Log invoices and credit notes on the invoice tracker
Issue monthly customer statements via Sage
Create new job numbers and records using Excel
Process cheques, including banking at the Post Office
Prepare fortnightly Aged Debtors reports for Directors
Provide administrative support and cover for colleagues as requiredSkills and Experience Required

Highly organised with a proactive approach to work
Able to produce accurate documentation while meeting deadlines and adhering to brand standards
Strong working knowledge of Microsoft Word, Excel, Outlook, and PowerPoint
Confident and professional telephone manner, including handling queries relating to outstanding payments
Ability to build effective working relationships and communicate confidently at all levels
Sage experience is desirable, but not essential as training can be provided

If you are interested in this opportunity and meet the above criteria, please apply today or contact Office Angels for a confidential discussion. Please note, this role is part-time on a permanent, ongoing basis, so we encourage applications from candidates specifically seeking this type of working pattern long-term.

We look forward to hearing from you.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website